Department of Sports Tender by Sports Authority Of India (sai) (GEM/2025/B/6172655)
Custom Bid for Services - Selection of Agency for Supplying Dairy Items at 5 stadia in New Delhi
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Tender Title: Selection of Agency for Supplying Dairy Items at 5 Stadia in New Delhi
Tender Reference Number: GEM/2025/B/6172655
Issuing Authority: Department of Sports, Ministry of Youth Affairs and Sports
The Selection of Agency for Supplying Dairy Items at 5 Stadia in New Delhi aims to engage a qualified agency to provide high-quality dairy products for the ongoing operations at various sports stadia in New Delhi. This tender encapsulates the need for a reliable supplier to meet the nutritional demands of athletes and sports staff during training and competitive events.
Scope of Work and Objectives
The primary objective of this tender is to select an agency that can ensure consistent supply and delivery of a wide range of dairy products, including but not limited to milk, yogurt, cheese, and other value-added items. The scope of work includes:
- Ensuring the freshness and quality of all dairy products supplied.
- Timely deliveries to five designated stadia in New Delhi.
- Compliance with national food safety and quality standards.
- Regular quality checks and audits as required.
Eligibility Criteria
To qualify for this tender, organizations must meet the following eligibility criteria:
- Be a registered business entity in India.
- Possess necessary licenses and registrations for dairy product supply.
- Demonstrate prior experience in supplying dairy items to institutional clients, especially in sports or food sectors.
- Meet financial stability requirements as specified in the tender documents.
Technical Requirements
Eligible bidders must adhere to specific technical requirements that are critical to ensure the quality and safety of the dairy products. These include:
- Compliance with FSSAI (Food Safety and Standards Authority of India) regulations.
- Ability to provide product specifications and certifications indicating quality standards.
- Capability for maintaining a cold chain logistics system for dairy transportation.
Financial Requirements
Financial submissions must include:
- Cost breakdown of the offered dairy items.
- Proof of financial stability through past financial statements or bank references.
- Compliance with the earnest money deposit (EMD) guidelines.
Document Submission Details
Bidders must submit the following documents for consideration:
- Duly filled tender application form.
- All relevant certifications and registrations.
- Financial bid as per the specified format.
- Any additional documentation that supports the bidder's eligibility.
It’s essential to follow the document submission process stated in the guidelines to avoid disqualification.
Special Provisions
This tender supports provisions for Micro, Small, and Medium Enterprises (MSEs) and start-ups, which may involve relaxation of financial criteria and performance security requirements. Bidders must indicate their MSE or start-up status in their application for consideration.
Evaluation Process
Submissions will be evaluated based on the following criteria:
- Compliance with eligibility and technical requirements.
- Price competitiveness and financial stability.
- Quality of products and past performance in similar contracts.
The evaluation process is aggregate, ensuring a comprehensive assessment.
Delivery Locations
- The successful agency will deliver dairy products to five designated sports stadia in New Delhi.
Contact Information
For inquiries related to the tender, organizations are encouraged to reach out directly to the Department of Sports, Ministry of Youth Affairs and Sports.
This tender presents an opportunity for the selected agency to contribute to fostering a healthy environment for athletes. Bidders are encouraged to prepare their submissions meticulously to align with the eligibility criteria and other requirements laid out in this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing necessary licenses for dairy supply, and demonstrating prior experience in supplying to institutional clients. Financial stability must also be proven through documents submitted as part of the tender application.
Bidders must provide certifications relevant to dairy supply, including FSSAI registration and any quality certification that confirms adherence to safety standards. It’s crucial to ensure compliance with all legal standards to qualify for the tender.
To participate, organizations need to register as a vendor on the tender platform, fill out the application form, and submit all necessary documents as mentioned in the tender guidelines. Registration involves providing company details and required certifications.
The submission of documents must be in commonly recognized file formats such as PDF, DOC, or XLS. Bidders should ensure that their documents are clear, legible, and organized as per the outlined submission requirements in the tender documentation.
Yes, MSEs can benefit from provisions that may involve relaxations in the payment of earnest money deposits and performance security requirements. It’s essential for MSE bidders to indicate their status while submitting their bids for these considerations during evaluation.
This comprehensive due diligence will ensure a well-rounded approach for all bidders aiming to supply dairy items successfully.
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