Department of Sports Tender by Sports Authority Of India (sai) (GEM/2025/B/6158254)
Monthly Basis Cab & Taxi Hiring Services - Premium Sedan; 2500 km x 320 hours; Local,Monthly Basis
Tender Timeline
Tender Title:
Monthly Basis Cab & Taxi Hiring Services – Premium Sedan
Tender Reference Number:
GEM/2025/B/6158254
Issuing Authority/Department:
Department of Sports, Ministry of Youth Affairs and Sports
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the hiring of monthly basis cab and taxi services. The selected service provider will be required to deliver premium sedan vehicles that comply with specified requirements. The contracted services will encompass local operations covering a maximum of 2500 km over 320 hours. In addition, the tender includes provisions for outstation services that may require traveling distances of up to 1500 km within 100 hours.
The primary objective is to enhance mobility solutions for officials and departments within the Ministry of Youth Affairs and Sports, ensuring prompt and efficient transport services.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate in the tender process:
- Must be a registered entity in accordance with local laws.
- Proven experience in providing transportation services, particularly in cab and taxi hiring.
- Compliance with necessary licensing and regulatory obligations.
- Financial capability to handle the scale of operations required by this tender.
Technical Requirements
All vehicles provided under this tender must:
- Meet safety and emission standards as outlined by transportation authorities.
- Be equipped with necessary technological tools such as GPS for tracking and communication.
- Be in good mechanical condition and regularly serviced to ensure reliability.
Financial Requirements
Bidders are required to submit financial documents that demonstrate their capability, including:
- Bank statements for the past financial year
- Information on available funding or credit lines
- Pricing structure for services offered in line with the tender specifications
Document Submission Details
Interested bidders should submit the following documents:
- Commercial proposal outlining cost breakdown for both local and outstation services.
- Technical proposal covering operational capacity and vehicle specifications.
- Certificate of registration and compliance documentation.
All documents must adhere to prescribed formats and submission instructions as provided in the tender instructions.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing certain concessions and allowances as outlined in government policies. Bidders from these sectors are encouraged to indicate their status in their proposals to possibly avail of benefits.
Evaluation Process
Proposals will be evaluated based on the following criteria:
- Compliance with technical specifications
- Cost-effectiveness and clarity of pricing
- Maintenance and operational capacity
- Experience and past performance in the services rendered
An evaluation committee will conduct the assessment of all submissions based on the above-listed criteria.
Delivery Locations
The services will require local operations primarily within the urban vicinity of Department’s operational headquarters and potential outstation areas within the stipulated distance limits mentioned in the tender details.
Contact Information
For queries related to this tender, bidders may reach out to the following:
- Department of Sports
- Ministry of Youth Affairs and Sports
Ensure you review all requirements carefully and prepare your bids thoroughly to meet all criteria outlined above. Good luck!
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant industry experience in cab and taxi hiring services, and adherence to all licensing and regulatory obligations. Additionally, bidders should demonstrate their financial capability to support the operational scale required by the tender.
The vehicles procured under this tender must comply with all local safety and emission standards set by transportation authorities. They should have modern technology features like GPS for efficient tracking and communication, and must be maintained in good mechanical condition through regular servicing.
Payment terms typically involve milestones linked to the completion of services provided, along with options for periodic invoicing for ongoing monthly services. It is important to refer to the detailed financial proposal guidelines specified in the tender documents.
Proposals must be submitted electronically via the designated platform. Bidders must ensure all documents are included in the specified formats and according to the instructions provided in the tender documentation to avoid disqualification.
MSEs may be granted relaxed eligibility criteria, potential price preference, and easier access to funding options as part of government initiatives. Bidders should highlight their MSE status in their response to ensure that they receive relevant advantages during the evaluation process.
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