Department of Sports Tender by Sports Authority Of India (sai) (GEM/2025/B/6159757)
Custom Bid for Services - Selection of Agency for Supplying Nonveg Items at 5 stadia in New Delhi
Tender Timeline
Tender Title: Custom Bid for Services - Selection of Agency for Supplying Nonveg Items at 5 Stadia in New Delhi
Tender Reference Number: GEM/2025/B/6159757
Issuing Authority/Department: Department of Sports, Ministry of Youth Affairs and Sports
The Custom Bid for Services seeks to select a competent agency to supply non-vegetarian items for the catering services at five stadia in New Delhi. This tender responds to the growing demand for quality services in sports hospitality and aims to enhance the overall experience for spectators and participants alike. The agency should ensure that the provision of these items is consistent, reliable, and meets the expectations of a high-stakes event environment.
Scope of Work and Objectives
The selected agency will be responsible for:
- Supplying a variety of non-vegetarian food items to five specified stadia.
- Ensuring that food quality adheres to safety and health standards throughout the duration of the events.
- Coordinating with stadium management for logistical distribution and service during events.
- Providing menus and pricing lists for different types of events and audience sizes.
Eligibility Criteria
To qualify for this tender, potential bidders must:
- Be a registered business entity capable of fulfilling the tender requirements.
- Demonstrate experience in supplying catering services for events, ideally in large crowd scenarios.
- Provide references from previous clients to validate their experience and capability.
Technical Requirements
Bidders need to meet the following technical requirements:
- Compliance with food safety standards applicable in India.
- Availability of a well-trained workforce for food preparation and serving.
- Capacity for timely delivery and service during high-attendance events.
Financial Requirements
Financial qualifications include:
- Submission of financial statements from the last three years.
- Proof of adequate insurance coverage for food supplies.
- Pricing strategy that offers competitive rates while ensuring quality.
Document Submission Details
All required documents, including eligibility proof, technical qualifications, and financial statements, must be submitted electronically through the designated procurement portal before the submission deadline. Bidders are advised to ensure that all documents are complete and comply with the specified formats.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing preferential treatment during the evaluation of bids. The objective is to foster inclusivity within the procurement process and support local businesses.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility and technical specifications.
- Cost-effectiveness of the financial proposal.
- Overall experience and ability to meet project timelines.
- Quality of service history and client references.
Delivery Locations
The selected agency must be able to deliver to five specified stadia in New Delhi. Proposals should include details of logistical capabilities for efficient delivery.
Contact Information
For further inquiries, bidders may refer to the contact details provided in the formal tender announcement. Ensure to adhere to proper channels for communication to maintain transparency and adherence to procurement guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements for the tender include being a registered entity capable of fulfilling the service requirements. Bidders must also demonstrate prior experience in supplying catering services for events, particularly in large gatherings, and provide references from previous projects to validate their capability.
Bidders must meet several technical specifications, including compliance with stringent food safety standards mandated in India. Suitable candidates should have a trained workforce specializing in food preparation and serving, along with the capacity to deliver on time for events featuring large audiences.
Typically, an Earnest Money Deposit (EMD) is required to ensure that bidders are committed to their proposals. Specific amounts and terms for the EMD, including how it should be submitted and the process for its release post-evaluation, will be detailed in the formal tender document.
The submission methods outlined in the tender documentation indicate that all required documents must be submitted electronically via the designated procurement portal. It is crucial for bidders to adhere strictly to the specified formats and requirements during the submission phase.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), designed to accommodate their unique challenges and foster competition. MSEs may receive preferential treatment in the bid evaluation process to support their participation in government contracts.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders