Overview
The Department of Telecommunications (DOT), under the Ministry of Communications, invites bids for the supply of Entry and Mid Level Desktop Computers. This tender, referenced as GEM/2025/B/6019983, aims to procure a total of 395 units of desktop computers that meet specified technical requirements and operational standards to enhance the department’s computing capabilities.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the procurement of robust and efficient entry to mid-level desktop computers. The successful bidder will be responsible for supplying computers that adhere to the technical specifications outlined in the tender documents. This initiative supports the overall mission of the Department of Telecommunications to foster enhanced operational effectiveness and promote efficient communication systems within the department.
Eligibility Criteria
To qualify for participating in this tender, bidders must meet the following eligibility requirements:
- Registration: Bidders must be duly registered firms or companies under applicable laws.
- Experience: Proven experience in supplying electronic items, specifically desktop computers.
- Financial Capability: Bidders must demonstrate adequate financial stability to fulfil the contract scope.
- Compliance: All bidders are required to comply with relevant tax laws and regulations.
Technical Requirements
The desktops offered should meet the minimum technical specifications as follows:
- Processor: At least an Intel i5 or equivalent.
- Memory: Minimum of 8GB RAM.
- Storage: At least 1TB HDD or 512GB SSD.
- Operating System: Licensed Windows OS.
- Warranty: Minimum of 3 years on hardware.
Compliance with these technical specifications is essential for the evaluation of bids.
Financial Requirements
Bidders must provide clear and transparent pricing along with proof of financial capacity to ensure they can meet the delivery and servicing conditions specified in the tender documentation. Payment terms will be dictated by the final contract, following successful delivery and acceptance of the products.
Document Submission Details
Interested bidders must submit their bids electronically through the designated government e-marketplace (GEM) platform within the submission period specified in the tender documentation. All required documents and compliance certificates must accompany the bid submission.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits such as:
- Simplified bidding processes.
- Pricing preference for MSEs.
Overall, encouraging a wide range of bidders to participate ensures diversity and competition.
Evaluation Process
Bids will undergo a stringent evaluation process based on:
- Technical Compliance: Adherence to the specified technical requirements.
- Financial Viability: Pricing competitiveness and overall cost-effectiveness.
- Delivery Performance: Evaluation of past performance in meeting delivery timelines and specifications.
Successful bidders will be notified formally post-evaluation.
Delivery Locations
The successful bidder will be responsible for the delivery of computers to specified locations within the jurisdiction of the Department of Telecommunications. The exact locations will be communicated upon the awarding of the contract.
Contact Information
For further inquiries regarding this tender, stakeholders are encouraged to visit the designated portal on which the tender is published or contact the Department of Telecommunications through official channels listed within the GEM platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, possessing sufficient experience in supplying desktop computers, and demonstrating financial stability to ensure contract execution. Additionally, compliance with local tax laws is mandatory for all participants.
The technical specifications for the desktops include a minimum Intel i5 processor, at least 8GB of RAM, a 1TB HDD or 512GB SSD, and a licensed version of the Windows operating system. Adhering to these requirements ensures that the computers will meet operational needs efficiently and effectively.
Bidders will be required to submit an Earnest Money Deposit (EMD) as detailed in the tender documents. Performance security requirements will be communicated at the time of contract award to ensure compliance and performance standards are met throughout the contract duration.
Bidders must submit their proposals electronically through the GEM platform. All necessary documents, including compliance certificates and pricing information, should be included with the submission to ensure thorough evaluation as per indicated guidelines.
Yes, the tender includes provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs). Bidders from this category may benefit from simplified procedures and pricing preferences during evaluation, allowing for greater inclusivity and support for smaller businesses in government procurement.
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