Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6147944

Issuing Authority:
Department of Telecommunications (DOT), Ministry of Communications

Scope of Work and Objectives:
The Department of Telecommunications (DOT) invites bids for the procurement of Multifunction Machines (MFM V2). The objectives of this tender include the acquisition of high-quality, reliable multifunction devices that enhance operational efficiency. The selected machines will be implemented in various telecommunications units to streamline document processing, printing, scanning, copying, and faxing.

Eligibility Criteria:
Bidders must be a registered entity with a valid registration certificate. Experience in supplying similar equipment is required, along with the ability to provide necessary post-sale support. All bidders must also comply with applicable local procurement regulations.

Technical Requirements:
The supplied Multifunction Machines should meet high performance and quality benchmarks. Key specifications include:

• Capability for high-resolution color printing
• Fast scanning and copying speeds
• Energy-efficient operations
• User-friendly interface

Financial Requirements:
Bidders must demonstrate financial stability through documents such as bank statements, balance sheets, and other relevant financial disclosures. Additionally, submission of an Earnest Money Deposit (EMD) as specified in the tender documentation is mandatory.

Document Submission Details:
Bidders should submit their proposals electronically via the designated online portal. The proposals must include all required documents outlined in the tender guidelines. Failure to include any required documents may lead to disqualification.

Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) and startups will receive preferential consideration during the evaluation process, as encouraged under government policies. Eligible firms are encouraged to participate and can avail benefits as per the applicable schemes.

Evaluation Process:
The evaluation will be conducted based on the quality of the proposals, financial viability, and adherence to the specified criteria. The process will consist of technical evaluations followed by financial assessments to ensure a comprehensive selection of bidders.

Delivery Locations:
Delivery of the Multifunction Machines will be facilitated in specified locations as per the request of the Department of Telecommunications. Details regarding delivery points will be shared with the successful bidders post-evaluation.

Contact Information:
For any inquiries related to the tender, bidders may reach out through the official contact channels provided on the bidding portal. It is advisable not to include misleading or personal contact information.

The successful bidder will be required to adhere to industry best-practice standards and comply with all legislative requirements pertinent to the procurement of equipment within the telecommunications sector.