Department of Telecommunications (DOT) Tender by Ntiprit (2b883ff04)

Tender Title: Event Management and Adventure Activity Services
Reference Number: 2b883ff04
Issuing Authority/Department: Department of Telecommunications (DOT), Ministry of Communications

Introduction

The Department of Telecommunications under the Ministry of Communications is inviting bids for Event Management and Adventure Activity Services. This tender encompasses the full execution of activities related to organizing and managing events, including seminars, workshops, exhibitions, and adventure activities over a span of 5 days per batch.

Scope of Work and Objectives

The primary objective of this tender is to deliver comprehensive event management services to ensure successful execution of various events and adventure activities. The successful bidder will be responsible for planning, organizing, and providing logistical support, including but not limited to venue selection, equipment procurement, staffing, and all necessary licenses and permits.

Key Deliverables include:

• Venue management and arrangement
• Provision of adventure activity equipment
• Coordination and staffing for the entire duration
• Management of all necessary logistics

Eligibility Criteria

Bidders must meet the following eligibility requirements to qualify for participation:

• Registration as a legal entity within the scope of event management and adventure services.
• Demonstrated experience in handling similar projects with verifiable references.
• Capability to provide a detailed plan outlining the approach to offering the services specified in the scope of work.

Technical Requirements

Bidders must provide the following technical specifications:

• A robust proposal demonstrating understanding of logistical needs for events.
• Quality certification that proves adherence to recognized quality standards.
• Compliance with local, state, and national regulations applicable to event management and adventure activities.

Financial Requirements

Bidders are expected to demonstrate their financial capability, including:

• Recent financial statements showcasing fiscal stability and viability.
• Details of the Earnest Money Deposit (EMD) as per the guidelines stated in the tender.
• A performance security to ensure fulfillment of the contract terms.

Document Submission Details

All relevant documentation, including proposals, financial statements, and any required certificates, must be submitted as per the guidelines provided in this tender. Submissions should be presented in an organized format using accepted document formats such as PDF or DOC.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and other startups. Specific benefits and provisions will be made available to these entities to promote inclusivity in the bidding process.

Evaluation Process

The evaluation of tenders will be conducted based on the following criteria:

• Completeness and appropriateness of the technical proposal.
• Financial soundness as reflected in submitted statements.
• Adherence to the eligibility and compliance requirements.

Delivery Locations

The services primarily will be executed at various designated venues across the region, depending on the specific requirements outlined in individual events.

Contact Information

For all inquiries related to this tender, participants are encouraged to consult the provided contact channels in the tender documentation. However, specific contact details will remain undisclosed in this description.