Tender Title: Event or Seminar or Workshop or Exhibition or Expo Management Service - National
Reference Number: 5e7abd4d
Issuing Authority/Department: Transport Department Assam
The Tender for Event or Seminar or Workshop or Exhibition or Expo Management Service aims to engage qualified service providers to manage and execute a series of events, ranging from seminars to outdoor exhibitions across various venues. The primary objective of this tender is to ensure the seamless organization and execution of the events, adhering to high standards of quality and efficiency.
Scope of Work and Objectives
The selected service provider will be responsible for the comprehensive management of all aspects related to event organization, including but not limited to:
- Venue selection and management
- Logistics coordination
- Sound and lighting setup
- Catering and hospitality services
- Registration and attendee management
- Post-event evaluation and reporting
The aim is to deliver memorable experiences that meet the objectives of the overseeing authority while promoting engagement and participation in the events.
Eligibility Criteria
Interested vendors must meet specific eligibility requirements to qualify for participation in this tender:
- Must be a legally registered entity in compliance with local laws.
- Proven experience in managing similar events with documented case studies.
- Availability of the necessary resources and personnel to execute events across various locations.
Technical Requirements
Applicants must possess:
- Detailed project proposals that demonstrate understanding of the technical requirements for event management.
- Capability to offer innovative solutions and creative ideas for event execution.
- Adherence to national quality standards in event management.
Financial Requirements
Bidders must demonstrate financial stability and capability through:
- Submission of recent financial statements.
- Relevant certificates and registrations that verify the financial standing of the company.
Document Submission Details
Prospective vendors must submit their bids electronically in the prescribed format. All supporting documents should be included in a comprehensive proposal, detailing the project management plan, financial proposal, and relevant credentials. Detailed submission guidelines will be provided within the tender documentation.
Special Provisions
This tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate in the bidding process. Additionally, compliance with 'Make in India' policies is required, prioritizing local content and procurement rules to foster economic growth.
Evaluation Process
Bids will be evaluated based on:
- Completeness and quality of the proposal.
- Past performance and experience in similar projects.
- Financial competitiveness.
- Adherence to technical specifications and compliance requirements.
Delivery Locations
The services are expected to be executed across multiple venues in various districts of Assam, ensuring wide geographical coverage for events.
Contact Information
For any inquiries related to this tender, vendors are encouraged to contact the Transport Department of Assam for detailed clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a legally registered entity, demonstrating prior experience in event management through documented case studies, and having the capacity to execute events across different venues. All bidders must comply with local laws and regulations to ensure they meet the standard qualifications set forth in the tender.
Bidders must submit relevant financial and legal certificates as part of their proposal to demonstrate stability and credibility. Key documents typically include business registration, tax registrations, and proof of financial solvency, which showcase the company’s adherence to compliance requirements.
To ensure a smooth registration process for the tender, bidders need to prepare comprehensive documentation, fulfilling the eligibility criteria, and gathering all required certificates. The submission format should adhere strictly to the specifications detailed in the tender document, ensuring all essential components such as the technical proposal, financial details, and the qualifications are included.
Payment terms associated with this tender will typically be detailed in the bidding documentation provided upon submission. Generally, payment terms can include deposits, milestone payments based on project deliverables, and final payments contingent upon successful completion of the event as laid out in the contract.
Yes, this tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs), ensuring their eligibility and facilitating easier access to bidding opportunities. Furthermore, compliance with ‘Make in India’ policies is highly encouraged, providing an additional layer of benefits designed to boost local economic participation and procurement processes within the state.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders