Tender Title: 30997352
Issuing Authority: Sports Youth and Cultural Activities Department, Gujarat

The 30997352 tender focuses on the provision of comprehensive services for Event, Seminar, Workshop, Exhibition, or Expo Management on a national scale. The primary objective of this tender is to engage a qualified and experienced entity that can efficiently plan, organize, and execute various events that support the goals of the Sports Youth and Cultural Activities Department in Gujarat.

Scope of Work

The scope of work encapsulates a variety of responsibilities including but not limited to:

• Event planning and conceptualization
• Venue selection and management
• Coordination with vendors and suppliers
• Registration and participant management
• Logistics management, including travel and accommodation
• Technical support and equipment provision
• Marketing and promotional activities

The successful bidder is expected to demonstrate proficiency in managing multiple events simultaneously while adhering to the highest standards in service delivery.

Eligibility Criteria

To be considered for this tender, bidders must meet the following eligibility requirements:

• Must be a legally registered business entity.
• Demonstrable previous experience in managing events of similar scale and complexity.
• Proven track record of customer satisfaction and successful event execution.
• Compliance with all applicable local laws and regulations.

Technical Requirements

Bidders must provide evidence of their technical capabilities, including:

• A detailed portfolio showcasing past event management experiences.
• Staff qualifications and credentials.
• Technical equipment and resources available for event execution.
• Proposed methodologies for managing different aspects of events.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal which includes:

• Breakdown of costs associated with each aspect of event management.
• Payment terms and conditions.
• Earnest Money Deposit (EMD) details to ensure commitment to the process.

Document Submission Details

All proposals and related documents must be submitted electronically. Bidders should ensure that they adhere to the specified formats and guidelines outlined in the tender documentation which includes but is not limited to:

• Format of technical and financial bids
• Deadline for document submission
• Required certifications and licenses

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startup entities. Such applicants may benefit from relaxed eligibility criteria and preferential evaluations as a part of the government's commitment to fostering growth among smaller businesses.

Evaluation Process

The evaluation of proposals will be conducted based on a predefined set of criteria which includes:

• Compliance with technical specifications
• Financial competitiveness
• Experience and capability
• Quality of proposed services

Delivery Locations

Events are to be staged at various locations throughout Gujarat, depending on the requirements for each specific event. Bidders should demonstrate their ability to manage logistics and local nuances.

Contact Information

For any inquiries regarding the tender, please refer to the Sports Youth and Cultural Activities Department, Gujarat’s official communication channels as listed in the tender documentation.

In conclusion, the 30997352 tender presents a unique opportunity for qualified event management companies to partner with the Gujarat government to execute high-impact events that promote sports and culture while benefiting local communities through enhanced engagement and participation in cultural activities.