Transport Department Assam Tender by Assam Inland Water Transport Development Society (a297b3a6)

Tender Title: Event Management Services

Reference Number: a297b3a6

Issuing Authority:

Transport Department Assam

Scope of Work and Objectives:

The primary objective of this tender is to invite qualified service providers to manage and execute a comprehensive event management service. This involves organizing a national event, specifically focusing on launch activities including but not limited to seminars, workshops, and exhibitions. The successful bidder will be responsible for end-to-end event management including venue selection, logistics, setup, coordination of activities, promotion, and oversight of the event flow.

Eligibility Criteria:

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered business entity with the appropriate legal documentation.
• Proven track record in managing similar events successfully in the past.
• Availability of skilled manpower to handle various aspects of event management.
• Compliance with any statutory and legal regulations applicable to business operations.

Technical Requirements:

Bidders must demonstrate the following technical capabilities:

• Details of past event management projects including client references.
• A definitive plan highlighting the approach to deliver the services required.
• Necessary equipment and technology to facilitate a successful event management operation.
• Compliance with industry standards and quality benchmarks in event management.

Financial Requirements:

The tender requires bidders to submit financial documents, including:

• Last three years' financial statements to demonstrate fiscal stability.
• A bid price that includes a breakdown of costs for various aspects of the event management.
• Evidence of previous successful contracts in relevant sectors.

Document Submission Details:

All proposed documents must be submitted electronically through the designated online portal. Bidders are advised to ensure completeness and accuracy to avoid disqualification. Documents expected include:

• Cover letter
• Technical proposal
• Financial proposal
• Supporting documents pertaining to eligibility and experience

Special Provisions:

This tender includes provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to participate actively. These entities are encouraged to submit their proposals and are offered the benefits of easier qualifying criteria and support in the evaluation process.

Evaluation Process:

The evaluation will be conducted based on both technical and financial assessments. The selection criteria will consider:

• Qualifications and experience of the bidders.
• Quality of the proposed execution plan.
• Pricing and financial stability.
• Adherence to proposals and submission guidelines.

Delivery Locations:

The event management service must cover various locations across Assam, with specifics dependent on the final event requirements.

Contact Information:

For any inquiries related to this tender, please reach out to the Transport Department Assam through their official communication channels provided in the tender submission portal.