Tender Title: Office Suite Software (V2)
Reference Number: GEM/2025/B/6144239
Issuing Authority/Department: Department of Telecommunications (DOT), Ministry of Communications
The Office Suite Software (V2) tender is a high-potential opportunity for businesses specializing in software solutions. The objective of this tender is to procure an advanced office suite software that meets the operational needs of the Department of Telecommunications. This office solution should encompass word processing, spreadsheet functionality, presentations, and other essential office applications tailored for efficiency and productivity improvements.
Scope of Work and Objectives
The scope of work includes the delivery and installation of a comprehensive office suite software package that can handle various document formats and integrate seamlessly with existing systems. Objectives include:
- Providing user-friendly interfaces for all essential office functions.
- Ensuring compatibility with different file formats.
- Allowing for real-time collaboration features.
- Enhancing the overall productivity of the department's operations.
Eligibility Criteria
Eligible bidders must be registered entities with demonstrated expertise in software development and licenses. The tender is open to all registered companies capable of providing the requested office suite software.
Technical Requirements
The technical requirements for the office suite software include:
- Compatibility with major operating systems (Windows, macOS).
- Features for editing and collaborating in real-time.
- Comprehensive security features to protect sensitive documents.
- Support for multiple file formats (e.g., .docx, .xlsx, .pptx).
Financial Requirements
Bidders must provide a financial proposal that clearly lists costs associated with the software, potential upgrade options, and any ongoing maintenance fees. A competitive price is crucial for the evaluation process to favor cost-effective solutions.
Document Submission Details
All documents must be submitted electronically through the designated tender submission portal as per the guidelines set forth in the tender announcement. Documents include, but are not limited to, the financial proposal, technical specifications, and company registration details.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), with provisions aimed at fostering the growth of startups and supporting local businesses. Consideration will be given to bids demonstrating compliance with 'Make in India' policies, emphasizing local content and procurement.
Evaluation Process
The evaluation will be based on the technical capability of the software, financial viability, and the overall value offered to the Department of Telecommunications. A committee will evaluate proposals based on predefined criteria with a balanced assessment of quality and cost.
Delivery Locations
The successful bidder will be expected to deliver the office suite software to specified locations within the jurisdiction of the Department of Telecommunications, with emphasis on ensuring accessibility for all designated users.
Contact Information
For further inquiries related to the tender details or submission process, bidders are encouraged to reach out directly to the tender issuing office as provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the requested software solutions. Companies must demonstrate their expertise in software development and provide necessary licensing documents. Proven experience in similar projects will enhance the chances of qualification.
Bidders are required to submit registration certificates along with documentation proving their compliance with industry standards. Additionally, any relevant certifications for software development and data security compliance must be included. This enhances the proposal’s credibility and aligns with compliance requirements.
The registration process involves creating an account on the official tender portal. Interested bidders should fill out the required forms, upload necessary documents, and ensure all specified criteria are met. It is important to adhere to the guidelines to facilitate a smooth submission process.
Yes, provisions are made within the realm of this tender to support MSEs. These include relaxed eligibility criteria, potential price preferences, and a more simplified evaluation process aimed at encouraging participation from smaller vendors, promoting growth in the local economy.
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