Tender Title: Supply and Installation of Split Air Conditioners

Tender Reference Number: GEM/2025/B/6101651

Issuing Authority: Higher Education Department Haryana

The Higher Education Department Haryana is inviting bids for the Supply and Installation of Split Air Conditioners. This tender encompasses the procurement of various types of air conditioning units, specifically Split Air Conditioners including Green AC, and Wall Mounted Types (V2), along with Unitary Air Conditioners (Window AC). The contract aims to address the cooling needs within educational institutions, ensuring that students and staff are provided with a comfortable environment conducive to learning.

Scope of Work and Objectives

The primary objective of this tender is to procure five units of high-efficiency air conditioning systems that comply with industry standards, particularly IS 1391 (Part 1) specifications. These units must be energy-efficient and environmentally friendly, contributing to the sustainability goals of the department. Bidders are expected to provide installation services as part of the contract, ensuring that all systems are operational upon completion.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with relevant experience in supplying and installing air conditioning systems.
• Must hold necessary certifications to operate within this domain.
• Compliance with local regulations and standards is mandatory.

Bidders are encouraged to showcase any prior successful contracts that align with the requirements specified in this tender.

Technical Requirements

Bidders must adhere to the following technical specifications:

• The air conditioning units should be compliant with IS 1391 (Part 1).
• Energy efficiency ratings must be explicitly stated and should meet the nationally recognized standards.
• Bidders should provide comprehensive documentation supporting all technical claims regarding the products offered.

Financial Requirements

All participating vendors must submit financial documents demonstrating stability and capability to fulfill the contractual obligations. A pricing breakdown, including costs for units and installation services, must be provided. Furthermore, any applicable warranties and service agreements should be outlined clearly.

Document Submission Details

Interested bidders must submit their proposals as per the guidelines outlined in the tender documentation. All necessary documentation must be included with the submission, ensuring completeness to avoid disqualification. Proposals should be submitted electronically, following the specified formats.

Special Provisions

There are certain special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups that may apply within this tender. Vendors classified under these categories are encouraged to participate, as there may be additional benefits available to facilitate their involvement in this procurement process.

Evaluation Process

The evaluation of bids will be thorough and based on both technical merit and financial viability. Bids will be assessed based on the strength of the proposal, compliance with the specifications, and pricing structure. A scoring system will be employed to ensure that a transparent evaluation process is followed, ultimately leading to the selection of the most qualified vendor.

Delivery Locations

All delivery of the air conditioning units will be made to designated locations specified by the Higher Education Department across various educational institutions. Vendors must ensure on-time delivery as outlined in the proposals.

Contact Information

Bidders may reach out to the Higher Education Department Haryana for any clarifications regarding the tender interpretation. It is important to ensure that inquiries are conducted through official channels for accurate communication. Detailed contact specifics will be provided in the tender documentation.

In conclusion, participating in this tender represents an opportunity for qualified vendors to contribute to the improvement of learning environments within Haryana's educational institutions. Vendors are encouraged to finalize their preparations and submit their proposals for consideration according to the outlined requirements.