Department of Youth Affairs Tender by Rajiv Gandhi National Institute Of Youth Development (rgniyd) (GEM/2025/B/6036273)
Office Suite Software (V2)
Tender Timeline
Tender Title: Office Suite Software (V2)
Reference Number: GEM/2025/B/6036273
Issuing Authority/Department: Department of Youth Affairs, Ministry of Youth Affairs and Sports
Scope of Work and Objectives
This tender invites qualified bidders to provide Office Suite Software (V2) to support the operational needs of the Department of Youth Affairs. The objective of this project is to procure a robust software solution that enhances productivity, collaboration, and data management within the department. The total requirement for this tender is 200 units of the software, intended for deployment across multiple locations.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity in accordance with the prevailing laws of the country.
- Proven experience in supplying similar software solutions to governmental organizations or large enterprises.
- Demonstrated capability to provide after-sales support and maintenance services for the software.
Technical Requirements
Bidders are required to provide software that meets the following technical specifications:
- Compatibility with existing operating systems in use within the department.
- Comprehensive features including word processing, spreadsheet management, and presentation tools.
- User-friendly interface and customizable options.
- Strong security features to protect sensitive information.
Financial Requirements
All participants must comply with specified financial requirements, including:
- Submission of a detailed pricing proposal outlining total costs and potential discounts.
- Clear breakdown of any additional fees for support and maintenance.
- Compliance with payment terms as stipulated in the tender documentation.
Document Submission Details
Bids must be submitted electronically through the government e-marketplace platform associated with this tender. A complete submission must include:
- Technical and financial proposals.
- Compliance certificates and any other required documentation.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and may be afforded certain benefits during the evaluation process.
- Provisions for startups to enhance their participation are also included, promoting innovation and local solutions in compliance with 'Make in India' policies.
Evaluation Process
The successful bids will be evaluated based on:
- Adherence to technical specifications and eligibility criteria.
- Price competitiveness, including total cost of ownership over the software lifecycle.
- Demonstrated support capabilities and service commitments.
Delivery Locations
The successful bidder will be required to deliver the software to designated locations as specified by the Department of Youth Affairs. Further details on exact locations will be clarified post-award.
Contact Information
For inquiries related to this tender, please ensure to use official channels established via the government tender platform.
In conclusion, this tender presents an excellent opportunity for qualified bidders to supply the necessary Office Suite Software, fostering enhanced operational efficiencies within the Department of Youth Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in providing software solutions, and offering post-sales support. Bidders must also fulfill regulatory compliance to be considered for tender participation.
Bidders must submit certificates that demonstrate their eligibility, including business registration, tax compliance, and any relevant technical qualifications. Compliance with software industry standards is also necessary to ensure quality delivery.
To register for this tender, go to the government e-marketplace website, create an account using your business details, and complete the registration process. Ensure you submit all necessary documentation as part of your registration.
The accepted document formats for submitting bids include PDF, DOC, and XLS. Ensure that all files are clearly named and organized. Each document must be legible and complete to facilitate a smooth evaluation process.
The payment terms will be outlined in the tender documentation. Typically, payment may be structured as an upfront deposit followed by milestone payments upon delivery and successful installation of the software, in compliance with the agreed contract terms.
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