Tender Title: Refilling of Fire Extinguisher Cylinders

Reference Number: e1e87a71

Issuing Authority: Department of Youth Affairs, Ministry of Youth Affairs and Sports

The Refilling of Fire Extinguisher Cylinders tender is aimed at securing reliable services for the refilling of various types of fire extinguishers used across establishments governed by the Department of Youth Affairs. This tender covers an array of services, primarily focusing on dry powder fire extinguishers in different capacities including 2 Kg, 5 Kg, and 10 Kg, as well as carbon dioxide extinguishers of 5 Kg and 9 Kg capacities. The overarching objective is to ensure that all fire safety equipment remains operational and compliant with prevailing safety standards through a systematic and regular refilling program.

Scope of Work

The selected contractor will be responsible for:

• Refilling the fire extinguishers with compliant extinguishing agents.
• Conducting checks to ensure the extinguishers are in optimal working condition post-refilling.
• Providing necessary certifications and documentation certifying the refilled extinguishers meet regulatory requirements.
• Maintaining a record of serviced extinguishers including dates and types.

Eligibility Criteria

To qualify for participation, bidders must meet the following requirements:

• Registered as a legal entity in accordance with local regulations.
• Experience in the fire safety industry, specifically with handling and refilling extinguishers.
• Evidence of having necessary certifications for handling fire extinguishing agents.

Technical Requirements

Bidders must adhere to stringent technical specifications regarding:

• Compliance with applicable fire safety standards and regulations.
• Use only certified equipment and materials for the refilling process.
• Provide a detailed methodology on how refilling and testing will be conducted.

Financial Requirements

Bidders are required to submit their financial proposals demonstrating:

• Pricing for each category of extinguisher refilled.
• Breakdown of costs associated with service delivery.
• Evidence of financial stability, such as a balance sheet or income statement.

Document Submission Details

Bids must be submitted in a single packet format, including all required documents outlined in the tender specifications. Bidders must ensure that:

• All submissions are made through the designated online platform.
• Documents must be in accepted formats (PDF, DOCX).

Special Provisions

Micro, Small, and Medium Enterprises (MSE) Benefits: Provisions exist to give competitive advantages to qualifying MSEs, including reduced collateral and simplified requirements.

Startup Considerations: Startups recognized under relevant government schemes may receive benefits such as exemption from certain criteria and support in the bidding process.

Evaluation Process

The evaluation of bids will be conducted based on:

• Compliance with eligibility and technical requirements.
• Cost-effectiveness and value offered in the financial proposal.
• Quality and reliability of service history.

Delivery Locations

Services will be rendered across various locations specified by the Department of Youth Affairs.

Contact Information

For queries related to the tender, bidders should reach out via the official email addresses provided during the tender announcement phase. Ensure detailed questions relate strictly to tender specifications, eligibility, or submission processes.