Tender Title: Supply and Installation of Split Air Conditioners
Reference Number: 15c8a9812
Issuing Authority: Education Department, Gujarat
The Supply and Installation of Split Air Conditioners tender, referenced as 15c8a9812, is issued by the Education Department of Gujarat. This initiative focuses on enhancing the cooling systems within educational institutions to create a conducive learning environment. The tender encompasses the procurement of 12 split air conditioners, specifically designed to optimize energy usage through environmentally friendly practices, emphasizing the integration of "Green AC" technology.
Scope of Work and Objectives
The scope of work for this tender includes the supply, installation, and proper commissioning of split air conditioners, which include models adhering to the latest green technology. These units must be suitable for wall-mounted installations, ensuring they meet educational space constraints while being efficient and cost-effective in operations. The main objective is to improve air quality and comfort for both staff and students in various educational establishments.
Eligibility Criteria
Eligible bidders must be registered suppliers with a strong background in HVAC systems, specifically those dealing with split air conditioning equipment. They should have necessary certifications and a proven track record in delivering and installing energy-efficient ac solutions. Compliance with all local regulations and environmental standards is mandatory.
Technical Requirements
Bidders must meet strict technical specifications involving the energy labeling of the air conditioning units, which should comply with Bureau of Energy Efficiency (BEE) guidelines. The units should achieve optimal cooling efficiency, ensuring minimal energy consumption, thereby supporting sustainability initiatives.
Financial Requirements
Participants must provide a financial bid that includes detailed pricing for each unit and a comprehensive installation fee. Additionally, they should demonstrate their capacity to fulfill the financial commitments associated with servicing and maintaining the equipment post-installation.
Document Submission Details
All documents must be submitted electronically through the designated government procurement portal. Bidders are required to upload their proposals, including technical specifications and financial bids, as per the instructions in the tender notice.
Special Provisions
The tender will include specific provisions aimed at benefitting Micro, Small, and Medium Enterprises (MSEs), and those classified as startups. Such entities will receive preferential scoring in the evaluation process to foster inclusive growth within the sector.
Evaluation Process
The evaluation of submitted tenders will proceed through a two-stage process: technical and financial evaluations. Bidders must first meet the technical qualifications before their financial bids are considered. This process ensures that only compliant suppliers advance for financial comparison.
Delivery Locations
The delivered units are to be installed across various educational facilities identified by the Education Department. Specific locations will be detailed in the request for proposal.
Contact Information
For any inquiries regarding the tender, bidders are encouraged to reach out through the official communication channels provided on the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in supplying and installing HVAC systems, specifically split air conditioners. Bidders must possess relevant certifications that demonstrate compliance with environmental and energy efficiency standards. Only entities meeting these criteria will be considered for further evaluation.
The technical specifications mandate that the air conditioning units must adhere to the latest Bureau of Energy Efficiency (BEE) guidelines, ensuring optimal efficiency and rated performance. The units must be wall-mounted and designed using energy-efficient technology deemed acceptable under current sustainable practices to qualify under this tender.
Submissions are to be made electronically via the designated government procurement portal. Bidders should adhere to instructions outlined in the tender notice which details the timeline for technical and financial proposal submissions to ensure compliance with all protocols.
Winning bidders are required to provide a performance security deposit which typically pertains to a percentage of the contract value. This ensures that suppliers will fulfill their obligations during the contract’s duration. Details on exact percentages and terms are specified within the tender documents.
MSEs stand to gain significant advantages as special provisions are included to ensure enhanced scoring in the evaluation process. This encourages MSE participation in government tenders, aligning with broader policies promoting local businesses and sustainability initiatives aimed at supporting the growth of startups and smaller entities in that sector.
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