Tender Title: Annual Maintenance Service for Multimedia Projectors
Tender Reference Number: GEM/2025/B/6126962
Issuing Authority: Education Department Gujarat
The Education Department Gujarat has issued a tender for the Annual Maintenance Service of desktops, laptops, and peripherals, specifically for Multimedia Projectors from brands including Sony, ViewSonic, and Maxell. The scope of work includes regular maintenance, emergency repairs, and parts replacement to ensure optimal performance of the multimedia projectors used in educational settings.
Scope of Work and Objectives
The primary objective of this tender is to secure a qualified service provider responsible for delivering comprehensive maintenance services. This includes:
- Routine checks to keep all multimedia projectors in peak condition.
- Completing necessary repairs and servicing within stipulated timelines.
- Providing skilled technicians with expertise in handling equipment from the specified brands.
- Coordinating with the Education Department to ensure minimal disruption to educational activities during service execution.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity in India.
- Proven experience in providing maintenance services for similar equipment over a specified period.
- Availability of qualified technicians for on-site servicing.
- Compliance with health and safety regulations.
Technical Requirements
The technical requirements entail:
- Knowledge of servicing and repairing multimedia projectors, specifically from specified brands.
- Equipment and tools necessary for effective diagnostics and repairs.
- Certification of technicians in handling electronic equipment.
Financial Requirements
Suppliers are required to comply with the following financial requirements:
- Submission of recent financial statements demonstrating fiscal stability.
- Evidence of prior successful contracts of similar size and scope to validate capacity.
Document Submission Details
Interested bidders must submit the following documents:
- Bids should be submitted electronically through the designated portal.
- Required certificates, including company registration and tax compliance documents.
- Comprehensive details of previous maintenance contracts.
Special Provisions
This tender offers benefits for Micro, Small, and Medium Enterprises (MSEs), fostering an inclusive procurement process. Startups are also encouraged to participate, promoting innovation and competition in the maintenance sector.
Evaluation Process
The evaluation process will focus on:
- Compliance with technical specifications.
- Financial strength and historical willingness to complete projects on time.
- Quality of service proposed and after-service support.
Delivery Locations
Services will be rendered at specified educational institutions across Gujarat, ensuring all locations are adequately covered under the maintenance agreement.
Contact Information
For further inquiries, potential bidders are encouraged to refer to the official channels provided through the Education Department Gujarat for the clarity of any technical aspects or submission processes.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity in India, having previous experience in maintenance services of similar equipment, and ensuring compliance with health and safety regulations. Bidders must also demonstrate a qualified workforce capable of handling specific technical service requirements.
Bidders must provide various required certificates, including company registration documents, tax compliance certificates, and proof of prior relevant contracts. These documents should verify the bidder’s operational capacity and legal compliance to qualify for the tender.
To participate, registration can typically be done through the designated e-procurement portal mentioned in the tender notice. Bidders should prepare necessary documents ahead of time to ensure a smooth registration experience.
Submissions should be made in standard digital formats such as PDF or Word documents, depending on the accepted document formats specified in the tender. It’s crucial that all submissions are clear and legible to facilitate accurate evaluations.
The payment terms generally include an outline of the payment schedule, which may encompass advance payments, milestone payments upon completion of specific tasks, or a quarterly payment model based on service delivery and customer satisfaction levels. Detailed terms will be provided in the tender documentation.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders