Tender Title: Photography and Videography Services
Tender Reference Number: GEM/2025/B/6164289
Issuing Authority: Education Department Gujarat
Scope of Work and Objectives
The objective of this tender is to procure comprehensive photography and videography services for documenting various programs conducted by the Education Department of Gujarat. The services are required for a series of educational and public events aimed at enhancing the outreach and documenting the activities carried out. The awarded vendor will be responsible for delivering high-quality visual content that effectively represents the department’s initiatives.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Registration: All bidders must be a registered entity within India.
- Experience: Demonstrated experience in providing similar photography and videography services for government or educational institutions.
- Compliance: Adherence to applicable regulations and standards in providing photography and videography services.
Technical Requirements
Bidders must fulfill the following technical requirements:
- Provision of high-quality, HD resolution digital photography and videography.
- Skilled personnel with experience in managing and executing large-scale projects.
- Availability of professional equipment, including cameras, drones, and sound systems.
Financial Requirements
Interested parties must provide a detailed breakdown of costs associated with their proposal, including all relevant financial requirements and a timeline for payment. This includes but is not limited to project delivery milestones and applicable taxes.
Document Submission Details
All proposals must be submitted electronically through the designated procurement platform. Each submission should include:
- A cover letter
- Company profile
- Credentials verifying prior experience
- Compliance statements
- Financial proposal
Special Provisions
The tender has special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible vendors will receive benefits that facilitate equitable competition and support the development of local businesses.
Evaluation Process
Proposals will undergo a rigorous evaluation process based on:
- Compliance with eligibility criteria
- Technical capability and experience
- Financial competitiveness
- Quality of previous work as reflected in submitted portfolios
Delivery Locations
The photography and videography services must be provided at various educational events held across the state of Gujarat. Exact locations will be communicated upon contract award.
Contact Information
For any inquiries, participants may refer to the official details provided by the Education Department Gujarat.
For professional and impactful photography and videography services, this tender offers an excellent opportunity for interested vendors to collaborate with the Education Department of Gujarat.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within India. Bidders must demonstrate prior experience in providing photography and videography services, particularly for educational institutions or government agencies. Compliance with all relevant regulations is crucial to ensure fair participation and quality delivery of services.
Bidders must provide various required certificates including a valid registration certificate, tax compliance documents, and any relevant industry certifications proving capability in the field of photography and videography. These certificates serve to validate the vendor’s qualifications and ensure adherence to accepted industry standards.
The registration process requires vendors to submit their application through the designated procurement platform, including all necessary documents that prove eligibility. Interested bidders should prepare a cover letter, company profile, and proof of past experience in photography and videography services prior to submission.
All successful bidders will be required to submit a performance security deposit, typically a percentage of the contract value. This performance security ensures that the vendor fulfills all aspects of the contract as agreed and acts as a safeguard for the Education Department Gujarat.
Yes, this tender has specific provisions to support Micro, Small, and Medium Enterprises (MSEs) as well as startups. These benefits may include relaxed eligibility criteria and prioritized evaluation, aimed at promoting local enterprises in the tendering process.
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