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The GEM/2025/B/6115952 tender is initiated by the Education Department Gujarat and seeks qualified bidders for the provision and management of Facility Management Services. This tender encompasses a broad spectrum of services, specifically focused on the Operation and Maintenance (O&M) of mechanical work that includes water coolers, Reverse Osmosis (RO) systems, and air conditioning (AC) maintenance. It is crucial for service providers to furnish all consumables related to these services as part of the contract cost.
Scope of Work and Objectives
The primary objective of this tender is to ensure the efficient operation, maintenance, and service delivery of the facilities outlined. The selected service provider will be responsible for maintaining a high standard of service delivery for educational institutions within the jurisdiction of the Gujarat Education Department. The successful bidder will be expected to monitor mechanical operations, ensure equipment reliability, and respond proactively to any service disruptions.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity.
- Proven experience in facility management, particularly concerning mechanical systems and educational facilities.
- Capability to provide necessary consumables required for service fulfilment.
- Compliance with local and national regulations concerning health, safety, and environment.
Technical Requirements
Bidders must demonstrate compliance with various technical specifications, which pertain to the operation and maintenance of mechanical systems. This includes adherence to quality standards in equipment maintenance and effective service execution strategies tailored for educational institutions.
Financial Requirements
Bidders should provide detailed financial proposals that reflect the total cost for the services. All financial submissions must be in line with recognized accounting standards and include breakdowns for labor, materials, and any other associated costs.
Document Submission Details
All tender submissions must include a complete packet of required documents, showcasing proof of eligibility and technical compliance. It is vital for bidders to follow the submission guidelines closely to avoid disqualification. Documentation can typically include:
- Company registration certificates.
- Technical capability evidence.
- Financial statements.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSE) and startups to encourage participation. Such entities are often prioritized during the evaluation process, providing them with increased opportunities to secure government contracts.
Evaluation Process
The evaluation will be conducted based on predefined criteria that include technical capability, financial proposals, and compliance with eligibility requirements. The bid proposals will undergo a comparative analysis to determine the most economically viable option while ensuring service quality.
Delivery Locations
The services will be executed in various educational institutions managed by the Education Department Gujarat. Specific locations will be determined at the time of contract signing.
Contact Information
For inquiries related to this tender, interested bidders are encouraged to consult the official contact points stated in the tender document. This ensures clear communication and addresses all concerns regarding the submission process or requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in facility management services, particularly in educational institutions, and meeting local regulatory compliance standards. Additionally, bidders need to demonstrate their capability to provide necessary consumables for maintenance tasks.
Bidders are typically required to submit registration certificates, proof of financial stability, compliance with relevant quality standards, and documents that demonstrate technical capability in maintaining mechanical systems in line with educational facility needs. All certificates must be valid and up to date at the time of submission.
The registration process generally involves registering as a vendor on the official government procurement platform. Interested bidders must complete necessary forms, provide required documents, and ensure that their company profile is active and verified prior to the submission deadline.
Payment terms will likely be outlined in the contract following the tender award. Typically, payment is made upon successful completion of milestones as agreed upon in the project timeline. Bidders should provide a clear financial proposal that aligns with the tender’s requirements.
The Earnest Money Deposit (EMD) is often a prerequisite for tender participation, serving as a guarantee of the bidder’s intent. The amount required for the EMD will be specified in the tender document. Bidders must comply by submitting the EMD along with their technical proposal to ensure eligibility for the evaluation process.
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