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Tender Title: Cleaning, Sanitation and Disinfection Service
Reference Number: GEM/2025/B/6154301
Issuing Authority/Department: Education Department Gujarat
The Cleaning, Sanitation and Disinfection Service tender aims to engage a qualified service provider to deliver comprehensive cleaning and sanitation solutions across various settings, including commercial, institutional, and residential locations. This initiative focuses on enhancing cleanliness standards and maintaining hygiene across educational and operational spaces.
Scope of Work and Objectives
The primary objective of this tender is to ensure a clean and sanitized environment, promoting health and safety among users. The successful contractor will be responsible for various cleaning services, including but not limited to:
- General Cleaning: Routine cleaning services such as sweeping, mopping, and dusting for both indoor and outdoor areas.
- Deep Cleaning: Intensive cleaning protocols focusing on high-traffic zones and spaces requiring thorough sanitization.
- Disinfection: Application of approved disinfectants to eliminate pathogens and ensure compliance with health safety standards.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- The bidding entity must be a registered company or organization in the relevant field.
- Proven experience in providing cleaning services in educational or institutional environments.
- Compliance with regulatory health and safety standards.
- Availability of skilled personnel trained in sanitation protocols.
Technical Requirements
Potential bidders should have the ability to meet specified technical requirements, which include:
- A robust cleaning methodology that adheres to cleanliness standards.
- Use of eco-friendly, certified cleaning and sanitizing products.
- Effective cleaning equipment and technology to enhance service delivery.
- Capacity to handle a total quantity of 93,657 cleaning units effectively.
Financial Requirements
Bidders must furnish proof of financial stability, including:
- Relevant financial statements demonstrating the capability to manage the contract.
- Insurance covering liability and potential damages.
Document Submission Details
Interested parties are required to submit the following documents:
- Completed tender application form.
- Company registration documents.
- Valid certifications relevant to cleaning and sanitation services.
- Proof of previous work experience in similar contracts.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers special provisions to support startups. These provisions may include:
- Reduced eligibility criteria.
- Additional time to submit tenders.
- Information sessions to aid understanding of the tender process.
Evaluation Process
The evaluation of bids will adhere to a structured process, considering:
- Compliance with the technical and financial requirements.
- Quality of proposed cleaning methods and products.
- Cost-effectiveness and overall project value.
Delivery Locations
The services are expected to cover various educational and operational facilities throughout Gujarat, ensuring a thorough reach within the defined parameters.
Contact Information
For further inquiries regarding this tender, interested bidders may refer to the official contact information provided by the Education Department Gujarat, ensuring all communications are clear and detailed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the appropriate industry, demonstrating prior experience in cleaning and sanitation services, and compliance with relevant health and safety regulations. Additionally, bidders should possess trained personnel capable of executing the cleaning tasks effectively, thus aligning with the expectations set by the issuing authority.
Bidders must ensure they meet specific technical specifications, including the use of eco-friendly and certified cleaning products, modern cleaning equipment that adheres to updated hygiene protocols, and the capacity to implement robust cleaning methodologies tailored to the varying needs of office, commercial, institutional, and residential environments.
Required documentation includes the completed tender application form, proof of company registration, relevant certifications for cleaning services, and documentation demonstrating experience in managing similar contracts. It is essential to adhere strictly to the submission methods outlined in the tender to avoid disqualification.
The payment terms will be discussed following the assessment and selection process. Typically, selected bidders may expect staggered payments based on milestones: upon initiation of service, mid-term evaluations, and upon successful completion of the contract to maintain a smooth financial transaction ensuring accountability.
Yes, there are numerous benefits for Micro, Small, and Medium Enterprises (MSEs), including relaxed eligibility criteria, potential financial support, and direct mentorship from experienced bidders or officials to enhance their competitiveness in the tender process. Participation from startups is also encouraged, promoting innovation in cleaning solutions.
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