Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: 29701d9ba
Issuing Authority/Department: Electronics and Information Technology Department, Haryana

The Electronics and Information Technology Department Haryana has issued a tender for procuring Multifunction Machine MFM (V2). The primary objective of this tender is to facilitate the acquisition of Multifunction Machines that will enhance operational capabilities in various departmental functions, thereby improving service delivery and efficiency.

Scope of Work and Objectives

The scope of work encompasses the supply of 580 Multifunction Machines that are capable of performing high-quality printing, scanning, and copying. These machines should meet specific performance benchmarks and reliability standards to cater to both large volume and diverse departmental needs. The objectives include ensuring operational efficiency, reducing service downtime, and maintaining high-quality output in all tasks.

Eligibility Criteria

To qualify for participation in this tender, vendors must have:

• A valid business registration with relevant governmental authorities.
• Proven experience in supplying similar equipment to public or private sector entities.
• Compliance with all local and national regulations concerning environmental and quality standards.

Technical Requirements

Participants must submit documentation detailing the technical specifications of the offered machines, ensuring they meet or exceed industry standards for:

• Print speed
• Resolution quality
• Multitasking capabilities
• Energy efficiency

Financial Requirements

Bidders should provide financial statements demonstrating their stability and capability to deliver the required quantity and quality of equipment. This should include:

• Previous financial performance over the last three years.
• Addressing capacity to handle the contract value without compromising service quality.

Document Submission Details

All bids must be submitted electronically via the GEM Portal. Required documents include:

• Technical proposal
• Financial proposal
• Compliance certificates
• Any additional requested documentation as specified in the tender guidelines.

Special Provisions

Preferences may be granted to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from smaller entities. Eligible bids from the above-mentioned sectors will receive favorable consideration during the evaluation process.

Evaluation Process

The evaluation will occur in two stages: the technical evaluation followed by the financial evaluation. Bids will be reviewed for compliance with specified technical standards before financial offers are assessed. The lowest eligible bid (L1) complying with the technical criteria will typically be awarded the contract.

Delivery Locations

Successful bidders will be required to deliver the Multifunction Machines directly to designated government offices within Haryana. Specific locations will be provided upon the awarding of the tender.

Contact Information

For any inquiries regarding the tender, please reach out through the GEM Portal. All communication should respect the guidelines specified to ensure fairness and clarity throughout the process.

The above-stated details encapsulate the essential aspects of this tender opportunity. Vendors interested in participatory bidding are encouraged to conduct thorough evaluations of their capabilities against the outlined requirements before submission.