Electronics and Information Technology Department Haryana Tenders (GEM/2025/B/6167037)
Video Conferencing Camera / Web Camera (V2),Professional Large Format Display,Entry and Mid Level D
Tender Timeline
Tender Title: Supply and Installation of Video Conferencing Equipment
Tender Reference Number: GEM/2025/B/6167037
Issuing Authority/Department: Electronics and Information Technology Department, Haryana
Scope of Work and Objectives
The objective of this tender is to procure and install 12 units of advanced video conferencing equipment which includes Video Conferencing Cameras, Professional Large Format Displays, and Entry to Mid-Level Desktop Computers. This project aims to enhance digital communication and collaboration capabilities within various departments, thereby improving operational efficiency and connectivity across government offices.
Eligibility Criteria
To qualify for bidding, participants must be registered entities with relevant experience in providing video conferencing solutions. Bidders must demonstrate their capabilities in deploying similar installations successfully in government or corporate sectors. Proper documentation to support this must be provided with the bid submission.
Technical Requirements
Bidders must ensure that their offered products comply with specified technical standards for video conferencing equipment. The video conferencing cameras should feature high-definition capabilities, while the large format displays should support a minimum resolution of 1080p. Additionally, the desktop computers must meet at least intermediate performance benchmarks, ensuring seamless integration with the video conferencing systems.
Financial Requirements
All participating bidders need to provide a clear breakdown of the costs associated with their tender offer. This should include unit pricing, installation costs, and any additional service charges that may apply. An Earnest Money Deposit (EMD) is required to secure the submission and will vary depending on the bidding entity’s category.
Document Submission Details
Bidders are required to submit their proposals in specified formats. All documents such as technical sheets, financial proposals, and compliance certificates must be clearly labeled and submitted electronically through the designated portal. Any physical documents should also meet the specified submission guidelines provided in the tender documentation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. The government promotes MSE participation by offering various benefits in the evaluation process, ensuring fair opportunities are provided to smaller enterprises and startups.
Evaluation Process
The tenders will be evaluated based on technical merits, compliance with specifications, and the financial proposal's competitiveness. The evaluation team will assess each bid against established criteria, ensuring transparency in selection. Bidders may be called for technical demonstrations or discussions if deemed necessary.
Delivery Locations
Products and installations will be required at various government offices across Haryana, with the exact locations communicated post-selection. The delivery timeline should adhere strictly to the conditions outlined in the tender documentation.
Contact Information
For additional clarifications regarding the tender, interested parties are encouraged to reach out through the official contact channels indicated in the document. Please ensure all communications are directed through the appropriate avenues to receive timely responses.
The GEM/2025/B/6167037 tender not only encompasses the procurement of video conferencing equipment but also emphasizes the importance of enhancing digital infrastructure within government departments. The goal is to facilitate improved communication, which is crucial in today’s fast-paced environment.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
Bidders must ensure that the video conferencing cameras are high-definition with specifications that include a minimum resolution of 1080p. The professional large format displays should also meet the specified resolution standards, while desktop computers should have adequate performance benchmarks to facilitate efficient operation within the conferencing setup.
All required documents must be submitted electronically following specified formats outlined in the tender documents. This includes the technical details, financial proposal, and compliance certificates. Bidders should label their documents appropriately and submit through the designated online portal to facilitate an organized evaluation process.
The payment terms will typically be outlined in the tender documentation, including conditions regarding upfront payments, installments upon delivery, and the criteria for final payment post-installation. Bidders must conform to these specifications to ensure compliance and successful transaction completion.
Yes, significant benefits are provided for Micro, Small, and Medium Enterprises (MSEs) within the evaluation process, thereby promoting their participation. This is part of a broader governmental initiative to stimulate growth and development within smaller businesses by ensuring they have a fair chance to compete in tenders like the GEM/2025/B/6167037.
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