Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6149343
Issuing Authority: Electronics and Information Technology Department Haryana
The Multifunction Machine MFM (V2) tender is an initiative aimed at procuring 26 units of advanced multifunction machines which integrate various functionalities for enhanced productivity. This procurement is a strategic move by the Electronics and Information Technology Department Haryana to modernize and streamline administrative operations within the department and various user agencies.
Scope of Work and Objectives
The scope of this tender includes the supply of Multifunction Machines that encompass printing, scanning, copying, and faxing capabilities. The objectives are to ensure the availability of reliable and efficient machines that are essential for daily operations, thereby improving overall workflow and efficiency in office tasks.
Eligibility Criteria
Interested vendors must be registered entities which comply with local and relevant regulatory requirements. Vendors are encouraged to have the necessary certifications and credentials that validate their capability to deliver high-quality multifunction machines. Preference will be given to vendors who can demonstrate experience in similar projects, particularly in governmental or organizational settings.
Technical Requirements
Participating bids must include machines that meet the following technical specifications:
- Capacity to perform multiple functions including printing, scanning, copying, and faxing.
- High-speed printing capability.
- Energy-efficient operational parameters.
- User-friendly interface with multifunctional capabilities.
Financial Requirements
Vendors must submit their financial statements and undergo an evaluation based on their fiscal health and ability to deliver the dedicated units without compromising quality. Additionally, details regarding warranties and support services should be provided.
Document Submission Details
Vendors are required to submit all necessary documents electronically through the designated e-procurement portal. Each submission must be complete, ensuring that all forms are properly filled and certified as per the guidelines stipulated by the Electronics and Information Technology Department.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups by providing special provisions that may enable enhanced evaluation weights for proposals submitted by these entities. As part of government policies, compliance with 'Make in India' initiatives is a significant advantage for vendors.
Evaluation Process
Evaluations will be conducted based on a comprehensive review of submitted proposals, assessing key aspects like technical compliance, financial stability, past performance, and adherence to specified requirements. The evaluation process aims to identify the best value for the government while ensuring the utmost transparency.
Delivery Locations
The multifunction machines are expected to be delivered to designated offices within the State of Haryana as specified during the bidding process.
Contact Information
For inquiries regarding this tender, vendors may contact the Electronics and Information Technology Department either through the official website contact form or existing helplines dedicated to government procurement assistance.
The Multifunction Machine MFM (V2) tender presents a significant opportunity for vendors who meet the outlined criteria and are looking to engage with governmental projects. It underscores the commitment to enhancing operational efficiencies and supporting local enterprises in contributing to public sector innovation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered legal entity with appropriate certifications. Vendors must demonstrate capability in supplying multifunction machines with a proven track record in similar projects. Compliance with relevant government regulations is mandatory to qualify for consideration.
Vendors must provide all necessary technical certifications that prove compliance with industry standards. This includes ensuring machines meet operational, safety, and environmental requirements. Quality certifications like ISO or equivalent are highly advantageous during the evaluation process to ensure high standards are maintained.
A performance security is required to ensure that the vendor fulfills the contract obligations. The amount is typically a percentage of the total bid price and must be submitted as part of the bid document package. This security, in the form of a bank guarantee or performance bond, is critical to safeguard against performance non-compliance.
The payment terms are primarily based on milestones established within the contract. Initial payments may be made upon the delivery and acceptance of units, followed by further payments contingent on successful performance and adherence to service levels outlined in the purchasing agreement.
Yes, there are specific benefits for MSEs outlined in this contract. MSEs are encouraged through the provision of eased eligibility criteria, increased visibility in evaluations, and potential preferences in bid parameters. This initiative is part of the broader governmental aim to promote local enterprises and empower smaller businesses in larger procurement opportunities.
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