Employees State Insuarnce Corporation Tender by Employees State Insurance Corporation (GEM/2025/B/5990439)
Multifunction Machine MFM (V2)
Tender Timeline
Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/5990439
Issuing Authority
The tender is issued by the Employees State Insurance Corporation under the Ministry of Labour and Employment.
Scope of Work and Objectives
The scope of this tender encompasses the procurement of 10 multifunction machines specifically designed for both operational and administrative tasks, aiming to enhance the efficiency in processing and handling of documents within the organization. The objective is to facilitate various functions such as printing, scanning, and copying under one comprehensive machine that meets high standards of performance and quality.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific criteria which include being a registered entity under applicable laws and regulations. Bidders must demonstrate capacity and experience in supplying similar multifunction equipment. Financial stability, as evidenced by tax and financial documentation, is also required.
Technical Requirements
Proposals must detail compliance with technical specifications for multifunction machines, including, but not limited to, quality standards for print resolution, scanning capabilities, paper handling, and energy efficiency metrics. Vendors must also provide relevant certifications and documentation supporting the technical claims of their offered products.
Financial Requirements
Bidders are expected to include a detailed financial plan outlining the total cost including any applicable taxes, service charges, and warranties. Financial documents and tax registration certificates are mandatory in the submission.
Document Submission Details
Interested vendors must submit their proposals through the designated electronic platform, adhering to the guidelines stipulated in the portal. All documentation must be complete and accurate, accompanied by the relevant supporting documents as specified in the tender documentation.
Special Provisions
This tender holds special provisions for Micro, Small, and Medium Enterprises (MSEs), enabling them to compete in the procurement process by offering benefits such as price preference and reduced eligibility criteria. Startups are also encouraged to participate, contributing to innovation in the provided solutions.
Evaluation Process
The evaluation of bids will be carried out on multiple criteria, focusing on the price, technical capabilities, compliance with specifications, and the bidder's past performance. A committee will assess all bids and submit recommendations based on the comprehensive evaluation criteria.
Delivery Locations
The multifunction machines will be delivered to specified locations across the corporation’s operational areas as outlined during the bid submission phase. Bidders are encouraged to detail their logistical arrangements in their proposals.
Contact Information
For queries relating to this tender, vendors may reach out via the official contact details listed within the tender documentation. It is advisable to refer back to the provided platform for any updates or clarifications that may arise during the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing operational experience in supplying similar multifunction machines, and demonstrating financial stability through appropriate documentation. Additionally, adherence to all relevant tax registrations and compliance with applicable laws is mandatory for bidders looking to participate in this tender.
Bidders must provide necessary certifications that attest to the technical specifications of the multifunction machines being offered. Additionally, valid tax registration, incorporation certificate, and documents indicating past supply experience must accompany the proposal. Compliance with quality standards is also a critical element that needs to be documented.
To participate, vendors must register on the designated electronic procurement platform where the tender is listed. Registrants need to provide valid business credentials and necessary compliance documentation during the registration process to ensure eligibility for participation in the tender.
Payment terms typically include a structured schedule based on milestones or upon delivery and successful installation of the multifunction machines. Bidders should detail their proposed payment structure in their submissions, ensuring clarity on the procurement process proposal.
Yes, the tender provides benefits specifically for Micro, Small, and Medium Enterprises (MSEs). These benefits may include price preferences and easier qualification criteria, designed to facilitate greater participation and encourage innovation. Compliance with ‘Make in India’ policies is also encouraged to support local industries.
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