Employees State Insuarnce Corporation Tender by Employees State Insurance Corporation (GEM/2025/B/5960855)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/5960855
Issuing Authority: Employees State Insurance Corporation, under the Ministry of Labour and Employment
Scope of Work and Objectives
The scope of work entails the supply of toner cartridges, ink cartridges, and various consumables for printers as required by the Employees State Insurance Corporation (ESIC). The core objective is to ensure a steady supply of quality products that comply with the technical specifications outlined in the tender documents to facilitate uninterrupted operational efficiency across multiple departments.
Eligibility Criteria
To qualify for participation in this tender, bidders must comply with the following eligibility criteria:
- Bidders must be duly registered and have the necessary licenses to operate in the relevant sector.
- Evidence of previous successful contracts or supply of similar items may be required.
- Registration with the Government e-Marketplace (GEM) is mandatory.
Technical Requirements
All products supplied under this tender must adhere to the specified technical requirements which include:
- Compatibility with designated printer models outlined in the tender documents.
- Must meet relevant quality standards and testing criteria for performance and reliability.
- Detailed specifications to be provided in the submitted bid documents.
Financial Requirements
Bidders must demonstrate sound financial health and stability to ensure the ability to fulfill the contract. This includes:
- Submission of financial statements for the previous financial year.
- Details regarding any required earnest money deposit (EMD) and performance security.
Document Submission Details
Bidders are required to submit the following documents:
- Completed bid form.
- Proof of eligibility and technical compliance.
- Financial documentation.
All documents must be submitted electronically via the Government e-Marketplace (GEM) platform.
Special Provisions
This tender may include special provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions will enhance opportunities for smaller players in the procurement process.
Evaluation Process
Bids will be evaluated based on various parameters including:
- Compliance with technical specifications.
- Financial competitiveness.
- Previous experience and track record.
The evaluation process may involve a recommendation based on the lowest price conforming to the technical requirements.
Delivery Locations
The delivery of goods will be made to several designated locations as specified by the ESIC during the contract execution stage.
Contact Information
For further inquiries regarding this tender, please contact the Employees State Insurance Corporation. Details can typically be found directly on the GEM portal or through institutional communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant local authorities and having the necessary licenses to operate in the printing consumables sector. Additionally, bidders must provide previous experience in supplying similar items to demonstrate capability and reliability. Registration with the Government e-Marketplace (GEM) is also mandatory for participating in the bidding process, ensuring that all submissions are officially recorded and managed through the government portal.
The technical specifications for the toner and ink cartridges include compatibility with specified printer models, adherence to industry quality standards, and ensuring the products undergo quality checks. Bidders must provide evidence of compliance with these quality standards, including performance benchmarks and reliability testing results. Detailed documentation regarding product specifications must be included in the bid submission.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of the financial requirements when participating in the tender process. The EMD serves as a security measure to ensure commitment to the bid. Once the tender is awarded, the EMD will typically be refunded to unsuccessful bidders, while the winning bidder’s deposit may be adjusted against performance security obligations. Specific amounts and submission details can be found in the tender documents.
The evaluation and selection process will follow a structured approach involving a comprehensive review of the submitted bids against technical, financial, and experience criteria. The assessment will focus on compliance with technical requirements, the overall price offered, and the bidders’ past performance. A formal report may be generated to recommend the successful bidder based on the best value and compliance with tender expectations.
This tender incorporates benefits for Micro, Small, and Medium Enterprises (MSEs), aiming to promote inclusivity in the procurement process. MSEs may receive priority in evaluations, reduced threshold requirements, or relaxations in certain compliance measures. Such provisions are designed to enhance the participation of smaller businesses in government contracts, ensuring diverse supplier engagement and competition.
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