Energy and Petro Chemicals Department Gujarat Tender by Gujarat State Petronet Limited (gspl) Gandhinagar (GEM/2025/B/6068851)
Office Suite Software (V2)
Tender Timeline
The GEM/2025/B/6068851 tender has been issued by the Energy and Petro Chemicals Department of Gujarat. This tender specifically pertains to the procurement of Office Suite Software (V2), aimed at enhancing the operational efficiencies within the department.
Scope of Work and Objectives
The primary objective of this tender is to acquire 130 units of Office Suite Software to facilitate improved documentation, communication, and overall administrative functions. The software should meet the technical standards defined in the specifications while being user-friendly and compatible with existing IT infrastructure.
Eligibility Criteria
To qualify for participation in this tender, bidders must be a registered entity with adequate experience in software supply. They should demonstrate previous success in delivering similar software solutions to public sector undertakings or private clients. Compliance with local regulations and having a valid GST registration is mandatory.
Technical Requirements
Bidders must provide software solutions that meet the following technical specifications:
- Compatibility with major operating systems, including Windows and macOS.
- Support for essential features such as:
- Word processing
- Spreadsheets
- Presentations
- Comprehensive customer support and regular updates after purchase.
Financial Requirements
Bidders are required to submit a detailed financial proposal that outlines the pricing structure per unit. This proposal should include applicable taxes, and any discounts offered for bulk purchases. Financial stability and past financial performance may also be assessed during the evaluation process.
Document Submission Details
All tender documents should be submitted electronically through the government e-marketplace (GEM) portal by the outlined deadline. Required documentation includes:
- Company profile
- Proof of registration
- Financial proposal
- Technical specifications sheet
- Compliance certification
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing benefits such as:
- Relaxed eligibility norms
- Favorable payment terms Additionally, startup companies meeting the eligibility criteria will be given preference to support innovation in the procurement process.
Evaluation Process
Tenders will be evaluated based on:
- Adherence to technical specifications
- Cost-effectiveness
- Previous experience and performance reliability
- Compliance with the bid submission guidelines
The evaluation process will ensure transparency and fairness, with notification of results communicated to all bidders.
Delivery Locations
The successful bidder will be required to deliver the software to designated offices within Gujarat. Specific locations and logistical arrangements will be outlined at the time of contract finalization.
Contact Information
For any inquiries regarding this tender, please refer to the contact details provided on the GEM portal. Ensure that all communications are directed through the official channels to maintain clarity and documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the software industry with verifiable experience in delivering similar solutions. Bidders must also comply with local regulations, including GST registration.
Bidders must submit a comprehensive set of documents including their company profile, proof of registration, financial proposal, technical specifications compliance sheet, and relevant certifications demonstrating their capability to deliver and support the software.
Interested parties should register on the government e-marketplace (GEM) portal. Registration involves creating an account, registering the business, and fulfilling all requirements outlined in the portal guidelines before tender submission.
Payment terms will be discussed post-award, where standard arrangements include an upfront payment percentage upon contract signing, followed by subsequent payments based on delivery milestones, ensuring satisfaction of quality and compliance.
MSEs benefit from relaxed eligibility criteria that allow for easier participation. Additionally, they may receive favorable pricing terms and assistance in complying with ‘Make in India’ policies, enhancing local sourcing and innovation in software solutions.
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