Tender Title: Supply of Ear Protectors (V2)

Reference Number: GEM/2025/B/6113765

Issuing Authority: Energy and Petro Chemicals Department, Gujarat

Scope of Work and Objectives

The purpose of this tender is to procure 500 units of Ear Protectors (V2) for the Energy and Petro Chemicals Department of Gujarat. The intended use of these ear protectors is to enhance personal safety for employees working in high-noise environments within the energy and petrochemical sectors. Suppliers are expected to provide high-quality products that comply with regulatory standards.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a registered entity under relevant business registration laws.
• Possess valid Tax Identification Number (TIN) and Goods and Services Tax (GST) registration.
• Have a proven track record in supplying ear protection equipment or similar items.
• Submit any necessary certifications to validate compliance with safety standards.

Technical Requirements

Bidders are requested to adhere to the technical specifications outlined in the tender documents to ensure the products meet safety and quality standards. Specific technical requirements include:

• Compliance with ISO 9001 standards.
• Materials used must be hypoallergenic and durable.
• Ear protectors should be comfortable for prolonged use and possess the required noise reduction rating (NRR).

Financial Requirements

Prospective bidders are required to provide a comprehensive pricing structure as part of their proposal. This should include:

• Unit price of the ear protectors.
• Total cost for the 500 units.
• Any applicable taxes and shipping costs.

Document Submission Details

Interested bidders must submit their proposals electronically through the designated platform. The submission should include:

• A completed bid form.
• All relevant documentation supporting eligibility, technical compliance, and financial quotes.
• Bids must be submitted in acceptable formats which will be clarified further in tender instructions.

Special Provisions

The tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions will be made to encourage participation from these entities, including:

• Relaxed eligibility requirements.
• Price preference policies for MSEs as outlined by the government regulations.

Evaluation Process

The evaluation of bids will be conducted transparently based on the following criteria:

• Compliance with technical specifications.
• Competitive pricing breakdown.
• Past performance and references. The department reserves the right to reject any bid that does not meet project specifications or submission guidelines.

Delivery Locations

Successful bidders will be required to deliver the ear protectors to designated locations as specified by the Energy and Petro Chemicals Department. Delivery schedules will be discussed and finalized upon bid acceptance.

Contact Information

For further inquiries, interested parties are encouraged to reach out to the department through the official contact channels provided on the tender platform.

This tender aims to reinforce safety protocols while supporting local businesses, particularly MSEs and startups, fostering economic growth within the industry. Vendors are encouraged to thoroughly review all instructions and requirements before submitting their bids.

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