Tender Title: High End Laptop - Notebook

Reference Number: GEM/2025/B/6159349

Issuing Authority: Energy and Petro Chemicals Department, Gujarat

The High End Laptop - Notebook tender issued by the Energy and Petro Chemicals Department, Gujarat, aims to acquire advanced laptop notebooks that meet the increasing technological demands of the department. This procurement seeks to enhance productivity, streamline operations, and ensure that all staff have access to high-performing hardware for both administrative and technical functions.

Scope of Work and Objectives

The primary objective of this tender is to procure high-end laptop notebooks with specified technical features that are designed to meet the performance requirements of the department's personnel. This includes hardware suitable for various applications, high processing power, and reliability for efficient operations. The tender encompasses the procurement and delivery of two units as per the detailed technical specifications included in the tender documentation.

Eligibility Criteria

To ensure a fair and competitive bidding process, bidders must meet the following eligibility criteria:

• Be a registered entity with the necessary certifications.
• Have previous experience in supplying high-end laptops.
• Demonstrate financial stability and capacity to fulfill the contract.
• Comply with all local regulations and standard business practices.

Technical Requirements

Bidders must provide laptops that meet the following technical specifications:

• Processors with a minimum of Intel i5 or equivalent.
• At least 16GB RAM and 512GB SSD storage.
• High-resolution display (minimum Full HD).
• Graphics support for professional applications.
• Connectivity options including USB-C, HDMI, and Wi-Fi 6.

Financial Requirements

Prospective bidders are required to submit a comprehensive financial proposal that outlines the total cost, including taxes. Earnest Money Deposit (EMD) will need to be included as part of the tender submission to demonstrate serious intent. The evaluation will consider competitive pricing, ensuring best value for the department.

Document Submission Details

Bidders must submit their proposals electronically through the designated portal by the specified deadline. Required documents include:

• Detailed technical proposal.
• Financial bid document.
• Compliance certificates. Any non-compliance may lead to rejection of the proposal.

Special Provisions

There are special benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, which may include relaxed financial criteria and preference in evaluation. This is in line with government initiatives to promote local businesses and encourage entrepreneurship.

Evaluation Process

All proposals will be assessed based on technical and financial criteria. The evaluation process will involve scrutinizing each submission against the eligibility requirements, technical specifications, and overall cost. Only bids that meet the technical specifications will proceed to the financial evaluation stage.

Delivery Locations

The laptops are to be delivered to the designated office locations within Gujarat as specified in the tender documents. Delivery timelines will be strictly monitored to align with operational needs.

Contact Information

For any inquiries regarding the tender, please refer to the official communication channels provided in the tender document. Ensure that all queries are directed to the issuing authority to guarantee an informed response.

This tender presents an opportunity for eligible companies to contribute to the Energy and Petro Chemicals Department, Gujarat, by supplying high-end technological solutions that are vital for modern operational success. Bidders are encouraged to thoroughly review the specifications and submission guidelines to ensure compliance.