ENGINEERS INDIA Limited Tender by Engineers India Limited (GEM/2025/B/6148866)
Custom Bid for Services - Providing Caretaking/Mess facility Services
Tender Timeline
Tender Title
Custom Bid for Services - Providing Caretaking/Mess facility Services
Tender Reference Number: GEM/2025/B/6148866
Issuing Authority
Engineers India Limited under the Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
This tender aims to invite qualified service providers to deliver comprehensive caretaking and mess facility services. The objective is to create a clean, comfortable, and conducive environment for personnel working within the premises, ensuring all catering needs are met efficiently. The selected bidder will be responsible for managing all aspects of caretaking and catering services.
Eligibility Criteria
To qualify, bidders must meet specific eligibility requirements which include:
- Being a legally registered entity specializing in caretaking and catering services.
- Having sufficient experience in providing similar services in comparable environments.
- Possessing valid certifications that demonstrate quality assurance and compliance with local regulations.
Technical Requirements
Bidders are required to demonstrate compliance with the following technical specifications:
- Quality Standards: Adherence to hygiene standards and food safety regulations.
- Service Delivery: Ability to provide both caretaking and mess facility operations with trained personnel.
- Infrastructure Capability: Access to necessary infrastructure to manage catering efficiently, including kitchen facilities and equipment.
Financial Requirements
Bidders must present financial documents demonstrating their capability to undertake the contract value. This includes:
- Bank statements,
- Proof of relevant experience through invoices,
- Details of financial health, including cash flow and profitability over the past three years.
Document Submission Details
All bids must be submitted electronically in the required format as specified by the issuing authority. Bidders should ensure that all documents are complete and submitted before the specified deadline to be considered.
Special Provisions
The tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring that these entities have the opportunity to participate and compete. Bidders are encouraged to leverage these benefits for better consideration in the evaluation process.
Evaluation Process
The evaluation will be conducted based on predetermined criteria set forth in the tender document. Key factors in the evaluation will include:
- Technical capabilities and experience,
- Financial stability,
- Pricing, ensuring that tender proposals are competitive yet reflective of quality service delivery.
Delivery Locations
Services are required to be provided at designated locations as outlined in the tender documents. Bidders should familiarize themselves with these locations and ensure that they have the logistical capability to service them.
Contact Information
For further details related to the bid, bidders can reach out to the official contact at Engineers India Limited as specified in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, preferably with experience in providing caretaking and catering services. Bidders must submit documentation indicating their operational capabilities and any certifications that validate their compliance with local regulatory standards.
Quality standards necessitate strict adherence to hygiene and food safety regulations, ensuring that all catering services provided maintain high standards of cleanliness and nutritional quality. Bidders must demonstrate their commitment to these standards via valid certifications and past performance records.
The registration process requires bidders to present valid business licenses, tax registration documents, previous contracts showcasing relevant experience, and any applicable quality certifications. All documents should be submitted in the formats accepted by the issuing authority, typically in PDF or Word formats.
Bid proposals must outline payment terms, generally structured around milestone completions linked to service delivery. Additionally, a performance security may be required to ensure the successful completion of the contract, which is typically calculated as a percentage of the total contract value.
Micro, Small, and Medium Enterprises (MSEs) have the opportunity for preferential treatment under this tender, which may facilitate easier access to bidding. Special protocols might also exist that encourage these enterprises to participate, including simplified compliance requirements and additional support to meet quality benchmarks, aligning with the government’s ‘Make in India’ initiative.
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