Tender Title: Facility Management Service - Manpower based (Version 2)
Reference Number: GEM/2025/B/6132038
Issuing Authority: Engineers India Limited (EIL)
Department: Ministry of Petroleum and Natural Gas
Tender Overview
The Government invites bids for comprehensive Facility Management Services, focusing on manpower-based solutions for residential and industrial settings. This includes essential services such as housekeeping, messenger services, tea boy services, and assistance from unskilled laborers, aimed at enhancing operational efficiency and ensuring a clean and conducive working environment.
Scope of Work and Objectives
The scope encompasses providing dedicated manpower to address various functional needs in both residential and industrial units. The objectives include ensuring optimal functionality of facilities through exemplary housekeeping, support services, and skilled unskilled labor. Bidders are to provide complete details of their manpower resources, strategies for service delivery, and methodologies to maintain quality standards in service provision.
Eligibility Criteria
Eligible bidders must be registered entities with the Ministry of Petroleum and Natural Gas or comparable governing bodies. They should possess relevant experience in facility management services, showcasing an ability to manage diverse staffing challenges and operational protocols effectively.
Technical Requirements
Bidders are required to meet specific technical specifications to ensure compliance with the operational needs of this tender. This includes:
- Demonstrating quality management systems that align with industry standards.
- Providing details of available manpower, including skills and certifications necessary for delivering the requested services.
- Outlining a robust plan for service delivery and management.
Financial Requirements
Bid submissions must be accompanied by a detailed financial proposal that outlines the cost structure for hourly or project-based services. Furthermore, bidders need to submit an Earnest Money Deposit (EMD) as stipulated, complying with payment terms and conditions.
Document Submission Details
All bids must be submitted online through the appointed e-procurement portal, ensuring that all necessary forms, certificates, and proposals reach the issuing authority by the designated deadline.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special benefits include relaxed eligibility requirements and technical specifications, fostering a competitive marketplace and supporting local economic growth. Bidders are encouraged to align with 'Make in India' policies, ensuring local content is maximized within their proposals.
Evaluation Process
The evaluation will include both technical and financial assessments. Bids will be assessed based on quality criteria, experience, pricing, and alignment with stipulated requirements. Successful bidders will demonstrate not only the ability to deliver services but also adherence to quality standards mandated by the issuing authority.
Delivery Locations
Services will be required in various locations as determined by the operational needs of the facilities under management. Bidders should be prepared to accommodate diverse geographical requirements.
Contact Information
For inquiries related to the tender, bidders are encouraged to refer to the official website of Engineers India Limited (EIL) for updates and additional documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant government regulations. Bidders must demonstrate experience in similar services and possess mandatory licenses and certifications. An emphasis will be on previous performance in facility management and adherence to industry standards.
Bidders must submit various required certificates including, but not limited to, company registration documents, tax compliance certificates, and proof of experience in facility management services. Relevant quality certifications in line with industry standards are also necessary to ensure compliance.
The registration process involves visiting the assigned e-procurement portal where bidders can create an account, submit necessary documentation, and acknowledge the terms of the tender. It is crucial to ensure all information provided is accurate to avoid disqualification.
The payment terms are structured to ensure secure transactions, often requiring an EMD at submission. Following award notification, successful bidders will need to furnish a performance security to guarantee compliance with the tender requirements. Financial instruments such as bank guarantees are typically acceptable.
Benefits for MSEs include priority consideration during evaluation, relaxed qualification norms, potential financial incentives, and a focused effort to encourage local participation. The tender aligns with government initiatives to promote local businesses, in line with ‘Make in India’ frameworks.
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