Tender Title: Entry and Mid Level Desktop Computer
Reference Number: GEM/2025/B/6155973
The Faridkot department is inviting bids for the procurement of Entry and Mid Level Desktop Computers. This tender aims to equip educational institutions and government offices with high-performance desktops to enhance productivity and facilitate seamless digital operations. The total quantity for this procurement is set at 65 units, ensuring adequate supply for various departmental needs.
Scope of Work and Objectives
The primary objective of this tender is to source reliable and efficient Entry and Mid Level Desktop Computers that cater to the computing needs of users in educational and administrative settings. Tender respondents are required to provide specifications detailing hardware capabilities, including but not limited to, processor speed, RAM capacity, storage options, and graphics performance.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. There is a prerequisite for bidders to be registered entities capable of fulfilling tender obligations. Interested parties must demonstrate their past experience with government procurement and provide details about their operational capacity and technical capabilities.
Technical Requirements
Bidders should focus on providing desktops with the following technical specifications:
- Processor: Minimum dual-core with a clock speed of 2.5 GHz or higher.
- RAM: At least 8 GB DDR4.
- Storage: A minimum of 512 GB SSD or 1 TB HDD.
- Operating System: Must come pre-installed with a licensed version of Windows 10 or higher.
Additional specifications, such as warranty terms, energy efficiency ratings, and compliance with security standards, are encouraged to enhance competitive bids.
Financial Requirements
The financial requirements include submission of a transparent pricing structure that reflects all costs associated with the delivery, installation (if applicable), and post-sale support. Bidders will also be required to submit an Earnest Money Deposit (EMD), the details of which will be outlined in the specific bidding documentation.
Document Submission Details
Prospective bidders should prepare to submit all required documentation electronically via the government online procurement portal. This includes necessary certificates, technical specifications, and the completed bid form.
Special Provisions
This tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity in the bidding process. Specific provisions enabling these businesses to participate will be adhered to, ensuring a level playing field within the competitive environment.
Evaluation Process
The evaluation process will involve rigorous assessment criteria to ensure quality and compliance. Bids will be analyzed based on technical compliance, pricing strategy, and overall responsiveness to the specifications laid out in this document.
Delivery Locations
Delivery of the Entry and Mid Level Desktop Computers shall be made to designated government establishments in the Faridkot district, with the specifics to be determined post-award.
Contact Information
For any queries or additional information regarding this tender, interested parties may refer to the respective department’s official contact avenues as detailed within the government procurement portal. It is advisable to check for updates regularly to ensure all interested parties are informed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of fulfilling the tender obligations. Bidders must demonstrate experience with government procurement, showcasing their operational capacity and technical expertise in delivering the specified computers. Additionally, financial stability and compliance with local procurement regulations are generally expected.
Bidders must provide desktops with minimum technical specifications including a dual-core processor with a clock speed of 2.5 GHz or higher, at least 8 GB of DDR4 RAM, and a storage capacity of either 512 GB SSD or 1 TB HDD. Compliance with software licensing and energy efficiency standards is also essential for competitive bidding.
The registration process involves submitting an array of documents, including the bid form, technical specifications, and relevant certificates that prove registration as a legal entity. Bidders may also need to submit financial statements and an Earnest Money Deposit (EMD) to ensure credibility during the selection process.
Bids should be submitted through the online portal designated for government tenders. The accepted document formats typically include PDF for technical specifications and MS Excel for financial proposals. Bidders are encouraged to carefully review the submission guidelines provided on the portal to ensure full compliance.
Benefits for Micro, Small, and Medium Enterprises include allowances for simpler documentation processes and potential financial incentives during the evaluation phase. Provisions are in place to ensure MSEs and startups have the opportunity to compete effectively, fostering a diverse procurement landscape and adhering to ‘Make in India’ policies. MSEs may also receive assistance with compliance to enhance their chances of success in the bidding process.
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