Tender Title: Supply and Installation of Air Conditioners
Reference Number: GEM/2025/B/6142481
Issuing Authority: Finance Department Uttar Pradesh

The Finance Department Uttar Pradesh invites bids for the supply and installation of Air Conditioners under the Facility Management Services category. The objective of this tender is to procure high-quality air conditioning systems to enhance the climate control within governmental facilities across Uttar Pradesh.

Scope of Work and Objectives

The selected contractor will be responsible for the complete supply and installation of air conditioning units as part of the facility management services. This includes:

• Assessing site-specific requirements and determining the best air conditioning solutions.
• Supplying high-efficiency air conditioning units that meet applicable environmental and energy efficiency standards.
• Installing the units according to prevailing industry standards and local regulations.
• Providing ongoing maintenance and consumables as part of the service package.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity in the relevant field of facility management and air conditioning supply.
• Demonstrated experience in similar projects, preferably within the government sector.
• Must provide valid registration with necessary authorities and relevant certifications.

Technical Requirements

Bidders are expected to provide equipment that meets or exceeds the following technical specifications:

• Air conditioning units with energy efficiency ratings that comply with local standards.
• Installation methods must adhere to the highest safety guidelines.
• All equipment must be certified for safety and performance.

Financial Requirements

Participants in this tender must provide proof of financial stability, including:

• Recent financial statements demonstrating capability to undertake the project.
• Bidders must be prepared to post an Earnest Money Deposit (EMD) as specified in the tender documents.

Document Submission Details

All bids must be submitted electronically through the designated tender submission portal, including:

• Completed bid forms.
• Technical proposal.
• Financial offer.
• Relevant compliance certificates and attachments.

Special Provisions

To encourage participation from diverse businesses, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups, including:

• Concessions on eligibility criteria.
• Possible preferential pricing evaluation.

Evaluation Process

Bids will undergo a structured evaluation process, focusing on both technical capability and financial terms. The evaluation will assess:

• Quality of proposals based on technical specifications.
• Compliance with the eligibility criteria.
• Overall pricing and value offered.

Delivery Locations

Services will be required at various government facilities throughout Uttar Pradesh, and bidders should account for logistical requirements in their proposals.

Contact Information

For further inquiries regarding this tender, participants are encouraged to reach out to the Finance Department Uttar Pradesh through the available communication channels provided in the tender documents.

By clearly detailing the provisioning of Air Conditioning units and associated facility management services, this tender presents a significant opportunity for eligible contractors to contribute to the enhancement of governmental infrastructure across Uttar Pradesh.