Finance Department West Bengal Tender by Secretariat (GEM/2025/B/6162115)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6162115
Issuing Authority/Department: Finance Department West Bengal
The Multifunction Machine MFM (V2) tender is initiated by the Finance Department of West Bengal to procure multifunctional machines capable of performing various office tasks efficiently. This procurement aims to enhance the operational efficiency and productivity of governmental offices while ensuring cost-effectiveness.
Scope of Work and Objectives
The primary objective of this tender is to procure one multifunction machine that integrates capabilities such as printing, scanning, copying, and faxing in a single device. The machine should support higher speed, quality outputs, and user-friendly interfaces, ensuring seamless functionality in an office environment. Vendors are expected to provide a comprehensive proposal that outlines the technical specifications, operational performance, warranty details, and post-procurement support.
Eligibility Criteria
Interested bidders are expected to meet specific eligibility requirements, including:
- Being a registered legal entity capable of providing the necessary documentation.
- Having relevant experience in supplying similar equipment to government or private sectors.
- Compliance with local and national business regulations.
Technical Requirements
The tender specifies certain technical specifications that the multifunction machine must meet, including:
- Printing speed of minimum XX pages per minute.
- Scanning capability with a minimum resolution of XX dpi.
- Capability to handle various paper sizes, including A4 and A3.
- Robust security features to protect sensitive documents.
Financial Requirements
Bidders must submit a financial proposal indicating the total cost of the multifunction machine. The proposal must ensure that prices are competitive and reflect the quality of the offering. The evaluation of financial proposals will consider overall price, lifecycle costs, and service agreements provided by the vendors.
Document Submission Details
All necessary documents, including technical specifications, financial proposals, and certificates confirming eligibility, must be submitted through the designated electronic platform. Bidders must ensure that all documents are properly formatted and comply with document submission guidelines.
Special Provisions
The tender will include provisions beneficial to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging local businesses to participate in the procurement process. This initiative aligns with government policies aimed at boosting local entrepreneurship and economic growth.
Evaluation Process
The evaluation of proposals will follow a structured process that assesses both technical and financial attributes. Bids will be ranked based on compliance with technical specifications, pricing, and value-added services. The final decision will be made based on the most advantageous bid to the Finance Department.
Delivery Locations
The successful vendor will be required to deliver the multifunction machine to predetermined government office locations in West Bengal. Delivery must adhere to specified timelines discussed during the contract finalization phase.
Contact Information
For further inquiries regarding this tender, prospective bidders are encouraged to refer to the official contact resources provided by the Finance Department West Bengal. Any queries not addressed in the tender documentation should be directed through appropriate channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in providing similar multifunction machines, and adhering to local business regulations. Vendors must demonstrate their capabilities to fulfill the tender’s objectives and meet the technical specifications outlined in the documentation.
The technical specifications for the multifunction machine include a minimum printing speed, scanning resolution, and functionality for various paper sizes. It must demonstrate robust security and usability features, crucial in maintaining efficient operational standards in governmental offices.
The payment terms will generally stipulate that payments will be made after successful delivery and installation of the multifunction machine, subject to compliance checks with specified criteria. Performance security details may also be included, ensuring vendors are held accountable for the product delivery and service agreements.
Bidders must submit documents electronically through the specified procurement platform. This will include the technical proposal, financial proposal, and any required certifications. All documents should be organized according to submission guidelines to ensure ease of evaluation.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging local businesses to participate in the procurement process. These provisions aim at providing a level playing field and fostering economic growth within the region.
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