Finance Department West Bengal Tender by Secretariat (GEM/2025/B/6146226)
Entry and Mid Level Desktop Computer,High End Desktop Computer,Multifunction Machine MFM (V2)
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Tender Title: Supply and Delivery of Desktop Computers and Multifunction Machines
Tender Reference Number: GEM/2025/B/6146226
Issuing Authority: Finance Department West Bengal
The Finance Department of West Bengal is seeking qualified vendors for the supply and delivery of desktop computers categorized into entry and mid-level desktop computers, high-end desktop computers, and multifunction machines (MFM). This tender aims to procure a total of 20 units of various computer systems to enhance the operational efficiency of the department.
Scope of Work and Objectives:
The primary objectives of this tender are:
- To procure high-quality computing systems that meet the specifications laid out in the tender documents.
- To ensure timely delivery of the products to the designated locations as outlined by the department.
Eligibility Criteria:
Vendors interested in participating must:
- Be a registered legal entity.
- Possess a valid GST registration.
- Have prior experience in supplying similar equipment in the last three financial years.
Technical Requirements:
The technical specifications for the computers and multifunction machines include, but are not limited to:
- Entry and Mid-Level Desktop Computers: Minimum specifications should include a modern processor, adequate RAM, SSD storage, and integrated graphics for essential operations.
- High-End Desktop Computers: Must meet advanced specifications suitable for intensive tasks, including high-performance CPUs, dedicated GPUs, and large storage capacity.
- Multifunction Machines (MFM): Should include functionalities for printing, scanning, copying, and faxing, along with high resolution and speed.
Financial Requirements:
Proposals must include a detailed financial breakdown, indicating the pricing of each unit, total cost, and applicable taxes. Payment terms will outline the conditions and timelines for the release of payments upon successful delivery.
Document Submission Details:
All bids must be submitted electronically via the government e-marketplace portal. Relevant documents, including technical specifications, financial proposals, and compliance certificates, must be uploaded in the specified formats.
Special Provisions:
There are provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation in government contracts. Vendors qualifying under these categories may have preferential treatment in evaluations.
Evaluation Process:
The evaluation process shall be conducted based on the technical conformity and financial viability of the proposals. Vendors are required to meet the marked standards laid out in the tender documents to qualify for further consideration.
Delivery Locations:
Goods must be delivered to specified government offices and locations within West Bengal, as per the delivery schedule outlined.
Contact Information:
For any queries, potential bidders are advised to reach out via the official email provided. Specific contact details will be shared during the bidding process for any clarifications.
This tender presents a significant opportunity for vendors to engage in providing essential computing resources to the finance sector. Participants are encouraged to thoroughly review the tender documentation to ensure alignment and compliance with the stated requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST registration and prior experience in supplying related equipment in the last three financial years. Vendors must demonstrate compliance with technical specifications defined in the tender documents.
The technical specifications outlined in the tender necessitate that entry and mid-level desktop computers have modern processors, adequate RAM, and SSD storage. High-end desktops should feature advanced CPUs and dedicated GPUs, while multifunction machines must offer printing, scanning, and copying functionalities with high-resolution output.
The payment terms will be defined following the successful delivery of products. Vendors should provide a detailed financial breakdown with the proposals outlining costs per unit and applicable taxes in compliance with the tender requirements.
Vendors must submit their proposals electronically through the government e-marketplace portal. All related documents, including technical details and financial proposals, should be uploaded in the specified formats detailed in the tender documentation.
MSEs may receive preferential treatment in the evaluation process and could benefit from relaxed criteria, allowing for greater participation in government contracts. This initiative promotes local procurement and compliance with government policies such as ‘Make in India’.
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