Tender Title: Facility Management Service- Manpower based
Reference Number: GEM/2025/B/6166634
Issuing Authority: Forest and Environment Department, Odisha
Scope of Work and Objectives
The Facility Management Service- Manpower based tender aims to solicit qualified service providers to deliver a comprehensive range of facility management services. The selected bidders will be responsible for providing skilled manpower services in various capacities, including but not limited to:
- Accountants
- Stenographers
- Computer Operators
- Drivers
- Peons
- Afforestation Managers
- General laborers
- Other skilled and unskilled positions as needed
The objective is to enhance operational efficiency while maintaining a high standard of service that aligns with government regulations and requirements.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity
- Proven experience in providing facility management services
- Compliance with labor and employment regulations
- Satisfactory track record of delivering similar services
Technical Requirements
Bidders are required to adhere to specific technical specifications, which include:
- Adequate staffing to fulfill the quantity demanded (total quantity: 130 personnel)
- Provision of staff with necessary skills and qualifications
- Compliance with all safety and health regulations applicable in the facility management sector
Financial Requirements
Participants must comply with strict financial criteria that entail:
- Submission of an Earnest Money Deposit (EMD) as specified in the tender document
- Capability to provide satisfactory performance security as a part of the contract
- Detailed pricing that adheres to the organization's budget constraints while ensuring quality service delivery
Document Submission Details
Bidders must submit their proposals in the specified format as outlined in the tender document. All submissions should be made by the deadline mentioned in the tender life cycle. Accepted formats for the submission include digital documents provided in PDF or Word format.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). Bidders from this category are encouraged to participate, as they may have opportunities for relaxation of criteria and could be eligible for benefits under local procurement policies aimed at facilitating competition.
Evaluation Process
An evaluation committee will assess submitted proposals based on:
- Compliance with technical and financial requirements
- Price evaluation considering both cost and quality of service
- Interviews or presentations that showcase the vendor's competency and understanding of the project
Delivery Locations
The Facility Management Services will primarily be required at various government facilities managed by the Forest and Environment Department in Odisha. Specific locations will be outlined further in the procurement document.
Contact Information
For further queries, bidders are advised to reach out directly to the Forest and Environment Department, Odisha. Details on communication channels may vary and should be confirmed via official correspondence or the designated tender platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven track record in delivering facility management services. Bidders must comply with labor regulations, possess relevant experience, and demonstrate their capability to provide skilled manpower as required by the tender.
Bidders must ensure their proposals address the required technical specifications, which include providing qualified personnel for various roles specified in the tender. Compliance with safety standards and local labor laws is also necessary, along with maintaining adequate support to fulfill the quantity requirements outlined.
Tender documents must be submitted electronically, adhering to the accepted document formats, which include PDF and Word documents. The completed bids should be sent before the established deadline. All necessary information should be provided clearly and in accordance with the guidelines presented in the tender document.
An Earnest Money Deposit (EMD) must be submitted with the bid, as a financial guarantee that the bid will be honored. Additionally, successful bidders will be required to provide performance security in an amount specified in the tender document to ensure compliance with contract obligations.
The tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs), aiming to encourage their participation. These may include relaxed eligibility requirements, preferential evaluation criteria, and provisions under the ‘Make in India’ initiatives to promote local manufacturing and support small businesses.
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