Tender Title and Reference Number
The tender titled "Custom Bid for Services - Hiring of Vehicle (Premium SUV) for SAPL Project in the State of Odisha" is officially referenced as GEM/2025/B/6134300.
Issuing Authority/Department
This tender is issued by the Ministry of Petroleum and Natural Gas through GAIL India Limited, the designated authority overseeing procurement and project implementation.
Scope of Work and Objectives
The objective of this tender is to engage qualified vendors for the hiring of vehicles, specifically Premium SUVs, to support the SAPL project in the specified State of Odisha. The vehicles shall be utilized to facilitate transportation needs related to project operations, meetings, and site visits, adhering to the highest standards of comfort and reliability.
Eligibility Criteria
To be eligible to participate in this procurement, bidders must fulfill specific qualifications. This includes the necessity of being a registered entity, possessing a valid license for vehicle operation, and maintaining a satisfactory track record of service delivery in similar projects. Constraints on geographical location may also apply, prioritizing local bidders where feasible.
Technical Requirements
The vehicles proposed by the bidders should conform to safety regulations and industry standards, including:
- Premium SUV specifications that ensure passenger safety and comfort.
- Regular maintenance and service history documentation for the vehicles.
- Certification that the vehicles meet emission norms and environmental standards.
Financial Requirements
Bidders must demonstrate their financial capacity to undertake the contract, typically through documented financial statements, proof of previous contracts, and any applicable local or central government tax certifications. A detailed financial proposal should accompany the technical bid, stating the costs involved clearly.
Document Submission Details
All necessary documentation, including bids and supporting materials, must be submitted electronically through the specified portal. Each submission should contain:
- A cover letter outlining the intent and commitment of the bidder.
- Detailed bids (both technical and financial).
- Proof of eligibility and compliance with the requirements.
Special Provisions
There are provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs), including relaxing eligibility criteria and providing additional support through procurement incentives. Startups may also benefit from simplified application processes in line with government policies promoting innovation and entrepreneurship.
Evaluation Process
Bids will be evaluated based on compliance with the eligibility and technical parameters laid out in the tender document. The financial proposals will be reviewed separately, ensuring a balanced assessment that prioritizes value for money while adhering to quality.
Delivery Locations
The services are required exclusively within the State of Odisha. Detailed logistics and delivery locations will be confirmed upon the successful award of the contract based on project requirements.
Contact Information
While specific contact details for queries might not be disclosed, interested bidders may refer to the GAIL India Limited's official portal for any clarifications regarding the tender or the application process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in this tender include being a registered entity with the appropriate licenses for vehicle operation, a strong track record in related services, and compliance with local regulations. Bidders must submit necessary registration certificates and any other relevant documentation to substantiate their eligibility.
The technical specifications for vehicles include a range of criteria such as safety certifications, maintenance records, and compliance with emission norms. Vehicles must exhibit comfort and reliability; therefore, bidders are required to provide certification and documentation detailing the operational readiness and safety features of the vehicles.
Financial requirements typically include proof of sufficient capital to handle the contract, which can be demonstrated through financial statements, previous contract documentation, and tax certifications. Bidders must submit a clear financial proposal outlining all associated costs to ensure transparency and allow for equal evaluation.
The submission process mandates all documents be submitted digitally through the designated e-procurement portal. Bidders must ensure all submissions include necessary proposals, registration proof, and a cover letter detailing their intent to bid by the stipulated deadline.
Yes, this tender includes provisions for MSEs, allowing for relaxed entry criteria and encouraging participation through additional support options. This aligns with government initiatives to foster local businesses, ensuring inclusivity in public procurement.
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