GAIL India Limited Tender by Gail India Limited (GEM/2025/B/6188230)
REFILLING and PAINTING OF CO2 CARTRIDGE,REFILLING OF CO2 CYLINDER CAPACITY 1 KG,REFILLING OF CO2 CY

Tender Timeline
Title: Request for Proposals for ARC Maintenance of Fire and Safety Equipment
Tender Reference: GEM/2025/B/6188230
The GAIL India Limited, under the aegis of the Ministry of Petroleum and Natural Gas, invites proposals through the GEM portal for the Maintenance of Fire and Safety Equipment over a duration of three years. This tender primarily focuses on the refilling and painting of CO2 cartridges and cylinders with various capacities, ensuring the safety and compliance of equipment crucial for operational integrity.
Scope of Work and Objectives
The core objective of this tender is to ensure the highest standards of safety through the maintenance of fire and safety equipment as stipulated by industry regulations. The successful vendor is expected to provide a comprehensive service package including:
- Refilling of CO2 cylinders (1 KG, 2 KG, 3.2 KG, 4.5 KG, 6.5 KG, 9 KG, 45 KG).
- Hydrotesting for various cylinder types.
- Replacement and supply of vital components such as valve wheels, discharge hoses, and safety pins.
- Painting and maintenance of equipment to meet visual and operational standards.
Eligibility Criteria
Eligible bidders must be established firms with credentials in fire safety and maintenance. The criteria include:
- A valid business registration and relevant licenses.
- Proven experience in handling similar contracts.
- Adequate technical capabilities and workforce to execute the project.
Technical Requirements
Bidders need to demonstrate the following technical capacities:
- Compliance with standard safety regulations and quality standards for fire safety equipment.
- Ability to conduct hydro tests and maintain cylinders per statutory requirements.
- Ensure timely delivery and quality control throughout maintenance activities.
Financial Requirements
Proposals must include a detailed financial bid that outlines all costs associated with proposed services. Additionally, a financial statement demonstrating the bidder's capability to undertake the project financially should accompany the proposal.
Document Submission Details
All documents must be submitted electronically through the GEM portal. The submission should include:
- Bid Proposal with detailed scope and financial bid.
- Relevant certificates and documents validating eligibility.
- Any other supporting documents as required.
Special Provisions
This tender promotes inclusivity and encourages participation from Micro, Small, and Medium Enterprises (MSEs). Confirmed MSE bidders may receive benefits concerning tender fees and financial guarantees, creating a conducive environment for small businesses.
Evaluation Process
Proposals will be evaluated based on predefined criteria including:
- Technical competency.
- Financial viability.
- Compliance with eligibility and submission requirements.
The evaluation process will ensure that the selected vendor demonstrates the ability to deliver high-quality fire safety maintenance services effectively and efficiently.
Delivery Locations
Services will be required at various GAIL facilities, with specific locations detailed during subsequent communication with the successful bidder.
Contact Information
For queries related to this tender, participants are encouraged to reach out through the official GAIL contact points provided on the GEM portal.
Tender BOQ Items
57 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include a valid business registration, relevant licenses, and proof of experience with similar projects. Interested bidders must demonstrate technical competence and have the resources necessary to fulfill contract obligations.
Bidders must provide copies of all mandatory certifications, including business registration, safety compliance certificates, and any relevant industry affiliations. These documents ensure adherence to required standards and eligibility for the tender.
To register, bidders must create an account on the GEM portal. Registration should include filling out relevant forms, submitting required documents, and adhering to outlined protocols for approval before bid submission.
All submissions must be made through the GEM platform in specified formats such as PDF or DOCX. Bidders should ensure all documents are clear, legible, and follow provided guidelines to avoid disqualification.
Payment will generally be structured based on milestones set throughout the contract term. Details regarding specific terms, including timelines and performance conditions, will be discussed with the selected vendor during contract negotiations.
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