The tender titled PROCUREMENT OF SPLIT AIR CONDITIONER ALONG WITH ASSOCIATED ITEMS FOR GAIL AGARTALA with reference number GEM/2025/B/6148125, is issued by the esteemed GAIL India Limited, under the auspices of the Ministry of Petroleum and Natural Gas. The primary objective of this tender is to procure split air conditioners along with their associated items to meet the requirements at GAIL’s Agartala office.

Scope of Work and Objectives

The scope of work encompasses the supply and installation of high-efficiency split air conditioning units, which are essential for maintaining optimal operational conditions at the GAIL Agartala facility. Bidders are expected to provide a comprehensive solution that includes not just the units but also installation services, warranty, and after-sales support. The objective is to enhance the cooling efficiency and energy conservation in line with GAIL's sustainability goals.

Eligibility Criteria

To participate in this tender, bidders must satisfy specific eligibility criteria. This includes being a registered entity under Indian law with experience in the supply and installation of air conditioning systems. Additionally, bidders should have a proven track record in similar projects and must be compliant with all relevant regulations.

Technical Requirements

Bid proposals are required to clearly specify the technical specifications of the air conditioning units being offered. These should include energy efficiency ratings, capacity, and compliance with international quality standards. All proposed units must meet GAIL's stringent performance and durability standards.

Financial Requirements

Bidders are required to provide complete disclosure of financial documents demonstrating their capability to handle the financial commitments associated with the procurement. This includes bank statements, balance sheets, and relevant certifications confirming their financial stability.

Document Submission Details

All documents, including the technical and financial proposals, must be submitted through the designated online portal, clearly labeled as per the instructions provided in the tender documentation. Failure to adhere to the submission guidelines may result in disqualification.

Special Provisions

The tender may favor Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits in terms of bid price evaluations and eligibility requirements. This is aligned with the government’s policies to promote local industries and entrepreneurship.

Evaluation Process

The evaluation of the bids will be conducted based on predefined criteria, including compliance with technical specifications, financial viability, and overall cost-effectiveness. A comprehensive point system will be utilized to ensure a fair and transparent selection process.

Delivery Locations

The delivery and installation of the air conditioning units will be required at the GAIL Agartala facility. It is crucial that bidders account for logistics and ensure timely delivery as part of their proposal.

Contact Information

For inquiries, bidders may refer to the official communication channels provided in the tender documentation. It’s advisable to address all queries formally through the prescribed methods to ensure clarity and prompt responses.

In summary, this tender represents a significant opportunity for qualified suppliers in the HVAC industry to collaborate with GAIL India Limited, contributing to the agency’s strategic goals in energy conservation and operational efficiency.