GAIL India Limited Tender by Gail India Limited (GEM/2025/B/6016404)
Audio Conferencing System
Tender Timeline
Tender Title: Audio Conferencing System
Tender Reference Number: GEM/2025/B/6016404
Issuing Authority/Department: GAIL India Limited, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this tender is to procure state-of-the-art Audio Conferencing Systems for enhancing communication capabilities within the organization. The scope encompasses the supply, installation, and maintenance of the system to ensure seamless audio quality and user-friendly operation for all participants.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with a valid GST number.
- Proven track record of supply and installation of similar audio conferencing systems in the last three years.
- Compliance with all applicable industry standards and regulatory requirements.
- Submission of relevant certificates and documents demonstrating competency in this field.
Technical Requirements
The Audio Conferencing System should meet or exceed the following technical specifications:
- High-definition audio quality with noise-cancellation features.
- Compatibility with various devices including computers, smartphones, and tablets.
- Support for multiple participants and robust connectivity features.
- User-friendly interface that allows for intuitive operation.
Financial Requirements
Bidders must provide details of relevant financial documents, including:
- Lockdown of Earnest Money Deposit (EMD).
- Financial statements for the last three years to demonstrate economic stability.
- Clear pricing structure indicating base costs and any expected additional charges.
Document Submission Details
All bidders must submit documents electronically via the specified portal. The required documentation includes:
- Bid proposal.
- Technical specification sheets.
- Compliance certificates.
- Financial bid in specified format.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups by providing special concessions, including:
- Relaxed eligibility criteria.
- Assistance in the procurement process.
- Financial support programs as per applicable government policies.
Evaluation Process
The evaluation of bids will follow a structured process aimed at assessing technical compliance followed by financial suitability. Key evaluation criteria include adherence to specifications, experience, and cost-effectiveness.
Delivery Locations
The Audio Conferencing Systems should be delivered to designated locations which will be specified in the bid documents post-selection.
Contact Information
For further inquiries regarding this tender, interested parties should refer to the official contact details provided in the procurement portal, ensuring all questions are handled promptly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number, demonstrating experience in supplying and installing audio conferencing systems, and compliance with industry standards. Bidders must also provide necessary documentation to substantiate their qualifications, which includes relevant certificates and proof of previous projects.
Bidders are required to submit several certificates to participate in the tender. These include GST registration certificates, certificates of incorporation, and relevant industry compliance certificates. Additionally, testimonials or references from previous projects related to audio conferencing systems may bolster a bid.
Documents must be submitted electronically through the designated portal. Bidders should include all required documentation such as the bid proposal, technical specifications, compliance certificates, and the financial bid formatted as specified in the tender documents. Each document should be thoroughly checked for completeness to avoid disqualification.
Bidders are required to submit a performance security deposit that typically amounts to a percentage of the total contract value. This security ensures compliance with the terms of the tender and guarantees the successful execution of the project. The specifics of this requirement will be detailed in the tender documents.
Micro, Small, and Medium Enterprises (MSEs) and Startups are provided with special provisions in the tender process. Benefits include relaxed eligibility criteria, additional time for document submission, and reduced financial requirements. Moreover, they may access simplified procedures and financial assistance programs that encourage local procurement and innovation.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders