Annual Operations and Maintenance Contract for HVAC System at Compressor Station Dibiaypur
Custom Bid for Services - PART A ANNUAL OPERATIONS AND MAINTENANCE CONTRACT FOR HVAC SYSTEM AT COMP
Tender Timeline
Tender Title: Annual Operations and Maintenance Contract for HVAC System at Compressor Station Dibiaypur
Reference Number: 2f06a0752
Issuing Authority/Department: GAIL India Limited, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this Annual Operations and Maintenance Contract is to ensure the reliability and efficiency of the HVAC systems installed at the Compressor Station in Dibiaypur. The selected vendor will be responsible for both routine and emergency maintenance as well as operations to optimize system performance, ensure compliance with safety standards, and enhance energy efficiency.
Services required under this tender may include, but are not limited to:
- Regular inspections and preventive maintenance
- Cleaning and servicing of HVAC components
- Repairs and replacements of faulty parts
- System upgrades
- Emergency response services
Eligibility Criteria
To qualify for this tender, the bidder must meet certain eligibility requirements that include:
- Registration as a legal entity
- Proven experience in operations and maintenance of HVAC systems
- Sufficient financial capacity and resources to undertake the contract
- Compliance with all applicable laws and regulations
Technical Requirements
Bidders must demonstrate their technical capabilities which include:
- Knowledge of HVAC systems, including installation, repair, and maintenance practices
- Availability of qualified personnel to manage and execute the project
- Expertise in troubleshooting and diagnosing system issues
Financial Requirements
The bidder should present a clear financial proposal, detailing:
- Pricing structure for both fixed and item rate services
- Any applicable taxes and charges
- A detailed payment schedule in accordance with project milestones
Document Submission Details
Bids must be submitted electronically through the designated e-procurement platform. All required documents should be in PDF format, ensuring that they are coherent and properly organized. Bidders should verify all documents against the provided checklist before submission to avoid disqualification.
Special Provisions
This tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special considerations will be provided to such enterprises, which may include relaxation of certain eligibility criteria and support for documentation processes.
Evaluation Process
The evaluation will be conducted based on:
- Preliminary assessment of eligibility
- Technical proposal scoring, which considers service quality, experience, and quality-management systems
- Financial bid evaluation to identify the most economically advantageous offer.
Successful bidders will be notified upon completion of the evaluation process.
Delivery Locations
The services will be specifically required at the Compressor Station in Dibiaypur, where the HVAC systems are located.
Contact Information
For any queries, potential bidders may contact the procurement office of GAIL India Limited as specified in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in managing HVAC systems. Bidders must demonstrate adequate financial capacity to undertake the project and comply with relevant laws and standards.
Bidders are required to possess knowledge of HVAC systems, proficiency in troubleshooting, and the availability of qualified personnel as part of their technical specifications. Documentation of previous projects related to HVAC operations and maintenance will also be critically evaluated.
A performance security will be required, covering a specified percentage of the contract value. This security ensures that the selected contractor fulfills their obligations throughout the contract duration and provides a financial safeguard for the issuing authority.
Bidders must submit their bids electronically through the designated e-procurement portal. All documents must be formatted as PDFs and organized according to the provided guidelines. Instructions and required document formats are outlined in the tender documentation.
Yes, there are significant advantages for MSEs, including potential exemptions from certain eligibility criteria and support throughout the bidding process. Bidders are encouraged to review the specific provisions for startups and MSEs within the tender documents to understand available benefits fully.
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