GAIL India Limited Tender by Gail India Limited (GEM/2025/B/6099463)
Custom Bid for Services - SCHEDULE-1: HIRING OF VEHICLE SERVICES (PREMIUM SUV) FOR MNJPL PROJECT,Cu
Tender Timeline
Tender Title: Hiring of Vehicle Services for MNJPL Project
Tender Reference Number: GEM/2025/B/6099463
Issuing Authority: GAIL India Limited, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The objective of this tender is to procure vehicle services for the MNJPL project through the hiring of premium SUVs. The services will be crucial for the successful execution of project activities by providing seamless transportation for project staff and stakeholders. Bidder participation is expected to bolster the operational capacity of the project by ensuring timely and efficient mobility.
Eligibility Criteria
Eligible bidders must meet the following eligibility criteria:
- Must be a registered entity with necessary licenses and permits to operate vehicle services.
- Possess experience in providing similar vehicle hiring services.
- Comply with the technical and financial requirements specified in the tender.
Technical Requirements
Bidders must comply with certain technical specifications which include but are not limited to:
- Provision of premium SUVs that are well-maintained and fitted with requisite safety features.
- Vehicles should adhere to environmental norms and regulations as stipulated by the Ministry of Petroleum and Natural Gas.
- Capability to provide vehicles on short notice, ensuring availability as per project needs.
Financial Requirements
Bidders are required to submit detailed financial proposals that outline the cost structure for vehicle services, including:
- Pricing per vehicle type and service duration.
- Preservation of transparent billing practices.
- Guarantees on service delivery and potential cost adjustments.
Document Submission Details
All documents related to this tender, including financial bids and eligibility certifications, must be submitted electronically through the designated procurement platform. The submission should consist of:
- A signed cover letter.
- Complete financial proposals.
- Valid registrations and supporting documents as requested.
Special Provisions
The tender includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. To promote inclusivity, eligible MSEs may receive favorable considerations during the evaluation process.
Evaluation Process
The evaluation of bids will follow a structured approach, weighing both technical and financial components. Bidders will be assessed based on compliance with technical specifications, cost effectiveness, and overall service delivery capacity.
Delivery Locations
Vehicle services under this tender will be required across various locations pertinent to the MNJPL project. The specifics of the delivery points will be communicated upon contract finalization.
Contact Information
For any clarifications or inquiries regarding this tender, bidders are encouraged to reach out to the official contact designated by GAIL India Limited. It is advisable to check the website for updated contact information and further instructions.
In summary, this tender for Hiring of Vehicle Services for MNJPL Project presents an important opportunity for specialized service providers to engage in a critical government project, ensuring operational effectiveness and compliance with high service standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity authorized to provide vehicle hiring services. Bidders must demonstrate prior experience with similar projects, adhere to outlined technical specifications, and meet financial requirements specified in the tender documentation.
Bidders must submit relevant certificates that confirm their registration as a service provider, including compliance with local regulations and safety standards. Any additional certifications related to quality management or environmental compliance will enhance the credibility of the proposal.
The registration process entails creating an account on the official procurement platform where the tender is published. Bidders are required to complete their profile and submit the necessary documents, ensuring all information is current and accurate to avoid disqualification during evaluation.
The payment terms will typically be defined in the contract and may include conditions such as milestone payments based on service delivery, advance payment provisions, or post-service settlement as per the agreed-upon conditions. Bidders should propose clear and acceptable payment terms in their financial bid.
Yes, there are several benefits for MSEs intended to foster participation in this tender. Eligible MSEs may receive certain preferences during the evaluation process, aimed at promoting small and medium enterprises and enhancing their operational capabilities in government contracts.
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