Tender Title: Custom Bid for Services - Hiring of Vehicles SUV

Reference Number: GEM/2025/B/6109764

Issuing Authority/Department:
GAIL India Limited, under the Ministry of Petroleum and Natural Gas.

Scope of Work and Objectives

This tender aims to secure a reliable service provider for the hiring of vehicles, specifically SUVs, to support operational requirements in the Odisha region, especially for the SAPL, DHPL, and MNJPL pipeline projects. The hired vehicles will be expected to cover a distance of 3000 km over 24 hours to ensure prompt and efficient transportation services for personnel and equipment related to these critical infrastructure projects.

Eligibility Criteria

To qualify for this tender, bidders must possess a valid operating license, demonstrate adequate experience in providing similar vehicle hire services, and comply with the regulatory requirements set forth by the Ministry of Petroleum and Natural Gas. Registered entities must also furnish proof of successful completion of previous contracts, along with good standing certifications.

Technical Requirements

All participating bidders must submit documentation proving the technical specifications of the vehicles offered for hire. This includes vehicle age, maintenance records, and compliance with environmental norms. Additionally, the vehicles should be equipped with necessary safety features and insurance coverage as mandated by the local laws.

Financial Requirements

Bidders must provide detailed financial statements for the past three fiscal years demonstrating sound financial health. A minimum annual turnover is required to ensure the capability to deliver services required by this tender. The bidders are also required to furnish an Earnest Money Deposit (EMD) along with their proposals to confirm their commitment.

Document Submission Details

All proposals must be submitted electronically via the designated procurement portal specified by GAIL India Limited. Bidders must include all required documentation, including eligibility credentials, financial statements, and technical specifications, in standard formats as indicated in the tender guidelines.

Special Provisions

This tender contains provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and start-ups. These benefits may include, but are not limited to, relaxed eligibility criteria, price preference, and assistance in procurement processes, in alignment with governmental policies aimed at promoting local businesses.

Evaluation Process

The evaluation of the bids will be conducted based on a combination of relevant criteria including technical prowess, financial health, past performance, and compliance with tender specifications. A scoring system will be employed to ensure a transparent and equitable selection process.

Delivery Locations

The services will predominantly be required across various sites within the Odisha region, specifically for the operational needs of pipeline projects managed by GAIL India Limited.

Contact Information

For further inquiries, bidders are encouraged to contact the tender issuing authority through the procurement portal where additional information or clarifications may be sought regarding the tender application process.

This tender presents an excellent opportunity for qualified service providers looking to engage with GAIL India Limited under the Ministry of Petroleum and Natural Gas for significant and impactful projects in the energy sector.