GAIL India Limited Tender by Gail India Limited (GEM/2025/B/6144316)
PROCUREMENT OF 10 NOS OF SPLIT AIR CONDITIONERS UNDER BUY-BACK FOR GAIL G. KONDURU
Tender Timeline
The GAIL India Limited, under the auspices of the Ministry of Petroleum and Natural Gas, invites sealed bids for the procurement of 10 nos of split air conditioners under buy-back. This tender aims to update and enhance the facility's air conditioning system to ensure a comfortable environment for operations while adhering to modern efficiency standards.
Scope of Work and Objectives
The primary objective of this tender is to procure 10 split air conditioners that meet the required specifications for efficient and effective cooling solutions. The selected bidder will be responsible for supplying the units that comply with both the technical specifications outlined in this document and the installation requirements, ensuring minimal disruption during the buy-back process of the existing equipment.
Eligibility Criteria
To be eligible for participation in the tender, bidders must meet the following criteria:
- Must be a registered entity with applicable licenses and certifications in place.
- Must demonstrate experience in handling similar procurement and installations/services.
- Financial stability and the ability to meet the procurement conditions specified.
Technical Requirements
The split air conditioners must meet stringent performance criteria, including but not limited to:
- Brand and model information that align with energy efficiency labels.
- Compliance with environmental standards regarding refrigerants used.
- Warranty periods and after-sales support specifications.
Financial Requirements
Bidders are expected to present a competitive pricing proposal based on the costing of the air conditioners, inclusive of installation and after-sales service. Additionally, details on the Earnest Money Deposit (EMD) will be provided within the tender documentation.
Document Submission Details
Interested bidders are required to submit their bids in the prescribed format along with all necessary documentation. All submissions must be made electronically through the GEM portal before the stipulated deadline. It's essential that all documentation conforms with the mentioned specifications to avoid disqualification.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are contemplated under this tender. This includes dedicated incentives and reliefs to foster participation from smaller entities, ensuring that government policies support local businesses and startups actively.
Evaluation Process
The evaluation process will encompass both technical and financial proposals. Bids will be assessed based on compliance with technical specifications, pricing, and the bidder’s past performance. A structured scoring system will be utilized to facilitate a fair selection.
Delivery Locations
The split air conditioners will be delivered to the designated locations as specified by GAIL G. Konduru, ensuring successful integration into the existing infrastructure.
Contact Information
For any queries related to this tender, bidders can reach out through the appropriate channels provided in the tender documents for further clarification.
This tender represents a significant opportunity for suppliers specializing in HVAC solutions, and all interested parties are encouraged to review the bidding documents carefully to ensure full compliance with the outlined requirements for a successful proposal submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant licenses and certifications, and demonstrating prior experience in the procurement and installation of HVAC systems. Financially, bidders must prove their stability and capability to undertake the project within the specified guidelines outlined in the tender document.
The technical specifications for the split air conditioners stipulate energy efficiency ratings, environmental compliance regarding refrigerant use, and manufacturer warranty commitments. Bidders must provide detailed information on the brand, model, and performance metrics of the proposed units to ensure adherence to GAIL’s operational standards.
The payment terms for this tender typically stipulate a structured payment plan contingent upon the successful delivery and installation of the air conditioning units. Bidders must include comprehensive payment proposals aligned with GAIL’s procurement procedures, ensuring transparency and accountability throughout the contracting process.
The evaluation process will involve a dual analysis of technical and financial proposals. Bids will be assessed for compliance with technical specifications, scoring based on the proposal’s completeness, and competitive pricing. The selection committee will utilize predetermined criteria to facilitate objective decision-making during the evaluation phase.
Yes, the tender incorporates significant benefits for Micro, Small, and Medium Enterprises (MSEs), including financial incentives and relaxed eligibility criteria. By promoting MSE participation, the tender adheres to the government’s policy objectives aimed at enhancing local entrepreneurship and supporting startup initiatives, fostering an inclusive procurement environment.
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