Tender Title: Custom Bid for Services - BIDDER HAS TO QUOTE LUMPSUM AMOUNT INCLUDING SERVICE CHARGE AND GST

Reference Number: GEM/2025/B/6128939

Issuing Authority/Department: GAIL India Limited, Ministry of Petroleum and Natural Gas

GAIL India Limited invites bids for a comprehensive Custom Bid for Services that encompasses the supply of manpower and materials for effective management of transit accommodations and office catering services. The scope of work under this tender comprises two main parts: Part A focuses exclusively on the provision of manpower to manage transit accommodations, office canteen, or pantry services, while Part B includes the supply of materials crucial for these operations. Both parts are set to be executed under RPNHQ Vadodara for a period of two years.

Scope of Work and Objectives

The primary objective of this tender is to ensure that GAIL India Limited has high-quality services in place for managing transit accommodations and providing efficient office canteen or pantry services. This includes execution of daily operations along with facilities management that ensures comfort and satisfaction for employees and guests.

Eligibility Criteria

Bidders must fulfill specific eligibility criteria to qualify for participation in this tender. All participating entities must possess a valid registration with statutory authorities, demonstrate relevant experience in similar services, and comply with local regulations pertaining to labor and contracts.

Technical Requirements

The technical requirements included in the tender documentation necessitate that bidders provide comprehensive details regarding their service delivery mechanisms, workforce management strategies, and resource allocations. A meticulous plan describing how the bidder intends to meet the operational needs defined in the scope is essential.

Financial Requirements

Bidders are required to submit a lumpsum amount, which includes the service charge along with Goods and Services Tax (GST), as part of their proposal for both parts A and B of the tender. Financial proposals must be clear and detailed, showcasing the capacity to fulfill budgetary stipulations.

Document Submission Details

Proposals must be submitted through the designated channel as stated in the tender documentation. All required documents, including the technical and financial proposals, should be included in the submission, adhering to the outlined format. Late submissions will be disqualified.

Special Provisions

GAIL India Limited emphasizes the encouragement of participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Various provisions are in place to facilitate and support their involvement in this tender process, contributing to boosting local economies and promoting entrepreneurship.

Evaluation Process

The evaluation of bids will primarily focus on the completeness of the proposal, adherence to technical specifications, financial soundness, and the bidder's previous performance history in similar projects. Proposals that meet the technical criteria will be assessed based on their pricing competitiveness.

Delivery Locations

Services will be delivered primarily at RPNHQ Vadodara. It is critical for bidders to understand the geographical and operational specifics of this location to ensure effective service delivery.

Contact Information

For further clarification or inquiries regarding the tender, bidders are encouraged to refer to the official communication channels provided in the tender documentation.

This comprehensive tender for Custom Services by GAIL India Limited is carefully structured to ensure that qualified entities can participate in a fair and transparent bidding process. All interested businesses are strongly advised to thoroughly review the tender documents to ensure compliance with all requirements and to prepare robust proposals that meet the objectives outlined.