Tender Title: Custom Bid for Services - TOTAL LUMPSUM PRICE OF SERVICES FOR HIRING OF MICROSOFT CLOUD SUBSCRIPT
Reference Number: GEM/2025/B/6132042
Issuing Authority/Department: GAIL India Limited, Ministry of Petroleum and Natural Gas

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for the hiring of Microsoft Cloud Subscription Services over a five-year period. This includes a comprehensive on-site facility management support service component and the migration of on-premise email systems to Exchange Online Cloud. This is a custom bid tailored to meet the specific requirements for efficient and reliable services in cloud computing.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements, including being a registered company with a proven track record in providing cloud subscription services. The eligibility will ensure that only qualified vendors can participate, thereby maintaining the quality and reliability necessary to meet the project's objectives.

Technical Requirements

Bidders are expected to demonstrate technical proficiency in providing cloud services, including the migration of email systems. This will involve compliance with necessary technical specifications and quality standards that align with industry best practices and the requirements put forth by GAIL India Limited.

Financial Requirements

Financial documentation must include evidence of the company's current financial health to fulfill the financial requirements related to the execution of the work. Bidders will need to present a total lump sum price for the entire service package, ensuring transparency in the pricing structure.

Document Submission Details

All required documents must be submitted in the prescribed format as specified in the tender documentation. It is essential to meet the guidelines for submission methods, ensuring that submissions are made on time and in accordance with the stipulated requirements to facilitate a smooth evaluation process.

Special Provisions

This tender includes provisions designed to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions encourage participation from smaller entities, ensuring a diversity of participation while promoting the “Make in India” initiative by adhering to local content and procurement rules.

Evaluation Process

The evaluation of bids will be conducted based on predefined criteria, focusing on both technical capabilities and financial proposals. The evaluation and selection process will examine the qualifications of each bidder against the set benchmarks outlined in the tender notice, ensuring fair competition while rewarding quality and value.

Delivery Locations

The services provided under this tender will be delivered at various locations as specified by the GAIL India Limited, ensuring accessibility to all stakeholders involved.

Contact Information

For further clarification and inquiries, bidders may refer to the official communication channels of GAIL India Limited, ensuring that all questions are directed to the appropriate department.

Remember, it is of utmost importance to adhere to the guidelines set in this tender document while preparing your proposal to ensure compliance and maximize your chances of selection. The hiring of Microsoft Cloud Subscription Services represents a pivotal investment for GAIL India Limited, aiming for enhanced operational efficiency through advanced technological solutions.