Gandhinagar Urban Development Authority Tender for Civil Works at GUDA Bhavan 2024-25

The Gandhinagar Urban Development Authority (GUDA) invites qualified contractors to participate in a tender for addition and alteration works related to utilities and services at GUDA Bhavan, Gandhinagar, for the fiscal year 2024-25. This project encompasses civil, electrical, HVAC, and furniture works, aimed at upgrading the administrative premises. The tender is open to experienced civil and infrastructure contractors with relevant certifications and financial stability. The scope includes comprehensive civil modifications, electrical installations, HVAC system upgrades, and furniture specifications, ensuring a modernized and efficient workspace. The project duration is 12 months, with a total estimated cost of approximately INR 25 lakhs. Interested bidders must submit their proposals via the NPROCURE e-Procurement platform before the deadline of June 30, 2025. The tender process emphasizes transparency, compliance, and quality standards, offering an excellent opportunity for reputed construction firms to contribute to urban development infrastructure in Gujarat.

The scope of work includes:

• Civil Works: Structural modifications, wall demolitions, new partitioning, flooring, and ceiling installations as per detailed specifications.
• Electrical Works: Upgrading electrical wiring, lighting fixtures, and power outlets following the provided electrical specifications.
• HVAC Works: Installation and commissioning of heating, ventilation, and air conditioning systems as per the detailed HVAC specifications.
• Furniture & Fixtures: Supply and installation of office furniture, modular units, and related fixtures according to the detailed furniture specifications.

Key deliverables:

• Complete civil modifications as per approved drawings
• Fully functional electrical and HVAC systems
• Office furniture and fixtures installed
• Compliance with safety and quality standards

Sequential Process:

1. Site inspection and assessment
2. Submission of technical and financial proposals
3. Evaluation and approval
4. Contract signing
5. Execution of civil, electrical, HVAC, and furniture works
6. Inspection and handover

Specification	Details
Completion Period	12 months
Estimated Cost	INR 25,00,000
Bid Security (EMD)	INR 25,000
Tender Fee	INR 900
Tender Submission Deadline	30th June 2025
Project Location	Gandhinagar, Gujarat

✓ Must have valid registration and licenses for civil and electrical contracting.
✓ Must submit scanned copies of all supporting documents as per tender requirements.
✓ Demonstrate experience in executing similar civil and infrastructure projects within the last 5 years.
✓ Financial stability with average annual turnover of at least INR 50 lakhs over the past 3 years.
✓ Must possess valid GST registration and PAN card.

Qualification	Minimum Requirement
Experience	3 similar projects completed in last 5 years
Financial Turnover	INR 50 lakhs annually
Document Submission	Valid registration certificates, GST, PAN, experience certificates
Bid Security	INR 25,000 (EMD) in the form of bank guarantee or demand draft
Tender Fee	INR 900, non-refundable
Certification	Necessary licenses and certifications for civil and electrical works

The project requires adherence to detailed technical standards outlined in the tender documents. Civil works must comply with the specifications in the 'CIVIL Work Detailed Specification' document. Electrical installations should follow the 'Electrical Specification' guidelines, ensuring safety and efficiency. HVAC systems must meet the parameters specified in the '06_Specifications-Electric Work.pdf' and '07_Specifications-HVAC Work.pdf'. Furniture must conform to the 'Furniture Detailed Specification'. Technical parameters include:

Parameter	Requirement
Civil Work Tolerance	±10 mm
Electrical Load Capacity	Minimum 100 kVA
HVAC Capacity	10 Ton
Furniture Material	High-quality, durable MDF and steel

Sequential procedures include site assessment, material procurement, installation, testing, and commissioning, following the detailed specifications provided in the tender documents.

The total estimated cost for the project is INR 25,00,000. Bidders must submit a bid security deposit of INR 25,000 in the form of a bank guarantee or demand draft. The tender fee is INR 900, payable at the time of submission. Payment terms are as follows:

• 10% advance upon contract signing
• 40% after completion of civil works
• 30% after electrical and HVAC installation
• 20% upon final inspection and handover

The project budget covers civil, electrical, HVAC, and furniture works, with detailed cost breakdowns available in the tender documents. All payments are subject to compliance with contractual milestones and approval by the tender evaluation committee.

1. Download and review the tender documents from the NPROCURE platform.
2. Attend the pre-bid meeting scheduled on 8th July 2025.
3. Submit your technical and financial proposals electronically before the deadline.
4. Ensure all supporting documents, including bid security and tender fee, are uploaded.
5. The evaluation will be conducted on 8th July 2025 at 12:00 PM.
6. Successful bidders will be notified and invited for contract signing.

Event	Date	Details
Bid Submission Start	9th June 2025	6:00 PM
Bid Submission End	30th June 2025	6:00 PM
Bid Opening	8th July 2025	12:00 PM
Evaluation Completion	8th July 2025	12:10 PM

**Note:** Bidders must submit all required documents and adhere to the timeline to qualify for evaluation.

The evaluation will be based on:

Criteria	Weightage
Technical capability and experience	50%
Financial bid	30%
Compliance with tender specifications	20%

- Bidders must meet minimum technical and financial thresholds. - Technical evaluation includes past project quality, team expertise, and methodology. - Financial proposals will be scored inversely proportional to bid amount.

Minimum qualifying scores:

• Technical score of at least 70%
• Financial bid within the estimated budget range

The highest combined score will determine the successful bidder.

Date	Event	Details
9th June 2025	Tender Publication	Tender notice released online
8th July 2025	Pre-bid Meeting	Clarification session at 12:00 PM
30th June 2025	Last Date for Bid Submission	6:00 PM
8th July 2025	Bid Opening & Evaluation	12:00 PM to 12:10 PM
15th July 2025	Award Notification	Successful bidder informed
30th July 2025	Contract Signing	Final agreement execution

**All deadlines are strict; late submissions will not be accepted.**

For further inquiries, contact:

Name	Title	Contact Details
**Executive Engineer**	Gandhinagar Urban Development Authority	**Phone:** 7923249017
**Email:** guda.infra@gmail.com

Bidders are encouraged to clarify doubts and seek assistance via email or phone before submission. Support is available during office hours, and participation in the pre-bid meeting is recommended for detailed clarifications.

All participating bidders must comply with the detailed terms and conditions specified in the tender documents. It is mandatory to submit all supporting documents as outlined, including experience certificates, registration, and bid security. The tender process is conducted electronically through the NPROCURE platform, ensuring transparency and fairness. Bidders are advised to attend the pre-bid meeting for clarifications. The project aims to enhance the infrastructure at GUDA Bhavan, contributing to efficient urban governance and administrative functions. Successful completion of the project will be subject to inspection and approval by the designated authorities.