Tender Title: Facility Management Services - LumpSum Based - Annual Rate Contract for Repairing of Central Kerbing
Reference Number: GEM/2025/B/6160407
Issuing Authority: General Administration Department Gujarat
The General Administration Department Gujarat has issued a tender for the procurement of Facility Management Services under the reference number GEM/2025/B/6160407. This tender seeks qualified vendors for an Annual Rate Contract centered on the repairing of Central kerbing to ensure the maintenance and operational effectiveness of public infrastructure.
Scope of Work and Objectives
The primary objective of this contract is to provide comprehensive facility management services that include repairing and maintaining Central kerbing. The selected service provider will be responsible for ensuring that the kerbing is adequately serviced using high-quality standards and materials. Services will also include the provision of consumables related to the maintenance activities, all of which should be factored into the pricing of the contract. This initiative aims to enhance the longevity and safety of public roads and footpaths.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements. These typically include being a registered legal entity with the requisite licenses and certifications to operate within the state. Previous experience in facility management services, particularly focused on road maintenance, will be a critical factor in eligibility.
Technical Requirements
Bidders must showcase their technical capability to handle projects of similar nature. Submissions should include detailed descriptions of the methods and materials to be used for the repairs of Central kerbing. Additionally, they should outline the technical manpower, machinery, and tools necessary for the job. All work performed must comply with applicable safety and quality standards.
Financial Requirements
Participants are required to submit a financial bid that reflects their proposed annual rate for the given services. Pricing should be structured clearly, showing how costs are derived and obligations met. Vendors could be asked to provide financial statements or proof of solvency as part of the bidding process to ensure their capacity to fulfill contractual obligations.
Document Submission Details
Interested parties should prepare a complete tender submission comprising all required documentation as outlined in the tender notice. Submissions must be made electronically through the designated portal provided in the tender announcement, and bidders should ensure all documents are formatted according to submission rules to avoid disqualification.
Special Provisions
This tender may offer special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders belonging to these categories might receive support and benefits during the selection process, fostering an inclusive and competitive bidding environment.
Evaluation Process
The evaluation process will assess bids based on various criteria, including technical capability, financial soundness, and adherence to project requirements. A multi-stage evaluation may be conducted to ensure that all submissions meet the predetermined standards and can effectively deliver the services required.
Delivery Locations
The services contracted through this tender will be focused within specified jurisdictions in Gujarat, targeting areas that require immediate attention concerning Central kerbing maintenance. The successful bidder will be expected to mobilize resources promptly and efficiently as per the contract.
Contact Information
For any inquiries related to this tender, prospective bidders should refer to the contact details provided in the tender documents. It is essential to ensure clarity on any requirements before submission, as insufficient understanding may lead to disqualification.
Prospective tenderers are encouraged to review all documentation carefully and prepare submissions that comprehensively reflect their capabilities in delivering quality Facility Management Services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity and possessing the necessary licenses and certifications for operating facility management services. Additionally, the entity must demonstrate relevant experience in the repair and maintenance of public facilities like Central kerbing.
Interested bidders should possess valid quality certifications that align with industry standards, such as ISO, as well as any local health and safety compliance certificates. These certifications validate the service provider’s capability to meet quality expectations and regulatory requirements during the service delivery.
The registration process involves submitting an online application along with the required documents via the designated tender portal. Bidders must ensure they follow all instructions concerning document formats, which may include PDFs or scanned copies, and provide accurate information to avoid disqualification.
Bidders must detail the technical specifications for the repair materials and methodologies to be employed during the execution of facility management services. They should ensure compliance with relevant quality standards and safety requirements that govern public works, ensuring the final outputs are durable and compliant with local infrastructure norms.
Payment terms typically stipulate that payments will occur in stages based on project milestones or upon satisfactory completion of work. Additionally, a performance security may be required to safeguard against incomplete or unsatisfactory service delivery, providing assurance of the contractor’s commitment to fulfilling the contract’s terms.
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