Tender Title: Facility Management Services - Lump Sum Based - Annual Rate Contract for Road Repair
Reference Number: GEM/2025/B/6144522
Issuing Authority/Department: General Administration Department, Gujarat
The General Administration Department of Gujarat is inviting tenders for the provision of Facility Management Services on a lump sum basis. This contract is specifically geared towards the repairing of roads, with a comprehensive scope designed to ensure the effective and efficient management of road repair works. The objective of this tender is to engage a service provider who can deliver quality services while adhering to regulatory standards and operational guidelines.
Scope of Work and Objectives
The contractor will be responsible for comprehensive road repairs throughout designated areas. The services include but are not limited to assessing road conditions, executing necessary repairs, and ensuring ongoing maintenance of the repaired roads. The primary objectives of this contract are to improve road safety, enhance road longevity, and provide a rapid response to road damage.
Eligibility Criteria
Eligible bidders must fulfill certain requirements to qualify:
- Must be a legally registered entity.
- Previous experience in facility management or road repair services.
- Capability to meet technical specifications and quality standards defined in the tender.
Technical Requirements
Bidders are required to demonstrate thorough knowledge of road repair techniques and facility management protocols. Certification in relevant sectors may be requested, and bidders must comply with local regulations concerning road safety and environmental standards.
Financial Requirements
Bidders must submit financial documents showcasing their capability to undertake the contract, including bank statements and past financial performance reports. Furthermore, an Earnest Money Deposit (EMD) is required as part of the submission process.
Document Submission Details
All documents must be submitted electronically in the specified formats. The complete set of documents must include:
- Company registration certificates
- Technical proposals
- Financial statements
- Any additional documentation requested in the tender specification.
Special Provisions
This tender provides advantages for Micro, Small, and Medium Enterprises (MSEs) and Startups, encouraging their participation in government contracts. All bidders are encouraged to comply with the 'Make in India' initiative and local content requirements to foster domestic production and local job creation.
Evaluation Process
The evaluation of bids will be conducted in a transparent manner based on the following criteria:
- Compliance with eligibility and technical requirements.
- Price competitiveness.
- Historical performance in similar projects. Bids will be assessed in phases, and shortlisted bidders may be called for further discussions or interviews as needed.
Delivery Locations
The contractor will carry out repairs across various locations specified within the contract, focusing on regions with high traffic and urgency for maintenance.
Contact Information
For queries related to this tender, bidders may contact the General Administration Department of Gujarat. Direct contact details may vary, hence it is advisable to confirm through official communication channels concerning any tender-specific questions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a legally registered entity with relevant experience in providing facility management services, particularly in road repair. Bidders must also meet specific technical requirements and have the necessary financial standing to undertake the project. Compliance with local regulations and operational standards for road safety and environmental impact is essential as well.
Bidders are often required to hold specific certifications relevant to facility management and road repair services. This may include project management certifications, safety certifications, and any other documentation that demonstrates compliance with quality standards as specified in the tender. It’s crucial to review the tender document closely for any detailed requirements regarding these certifications.
To begin the registration process, interested bidders must ensure they have a registered entity to operate legally. Following this, they can prepare the required documents, including technical and financial proposals. The next step is to submit these documents electronically as per the instructions outlined in the tender document, ensuring they meet the formatting criteria mentioned.
The payment terms for this tender typically involve a structured schedule based on project milestones. Bidders should prepare to discuss specific terms during the negotiation phase post selection. Generally, payments are made upon verification of completed work phases, supported by invoices and necessary documentation proving compliance with the tender’s deliverables.
The tender includes specific benefits aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs). These benefits can include relaxed eligibility criteria, financial assistance, and incentives linked to compliance with local content policies. MSEs are encouraged to submit their bids, as the tendering authority actively seeks to enhance their engagement in government projects.
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