Tender Title: Evaporative Air Coolers (Desert Coolers) Conforming To IS 3315

Tender Reference Number: GEM/2025/B/6142734

Issuing Authority/Department: General Administration Department, Madhya Pradesh

Scope of Work and Objectives

The objective of this tender is to procure Evaporative Air Coolers (Desert Coolers) that conform to the IS 3315 standards. The total quantity required for this procurement is 35 units. The selected supplier is expected to deliver high-quality, efficient cooling solutions suitable for various environments within the jurisdiction of Madhya Pradesh. The coolers must meet specific technical and performance criteria to ensure optimal functionality in hot climatic conditions.

Eligibility Criteria

To be eligible for this tender, bidders must fulfill the following criteria:

• Registered as a legal entity capable of manufacturing or supplying air coolers.
• Compliance with necessary industry regulations and standards as specified in IS 3315.
• Previous experience in manufacturing or supplying similar products is advantageous but not mandatory.
• Financial stability to support the execution of the contract.

Technical Requirements

Bidders are required to submit documentation ensuring that the proposed Evaporative Air Coolers conform to the following technical specifications:

• Compliance with the IS 3315 standards for evaporative coolers.
• Energy efficiency ratings that meet government guidelines.
• Durability and reliability in operation under high-temperature conditions.
• Detailed product manuals and warranty policies.

Financial Requirements

Bidders must demonstrate financial capability which could be indicated through:

• Recent financial statements showcasing financial health and liquidity.
• Ability to provide performance security. It is important that the bidders incorporate adequate financial and performance guarantees in their proposals.

Document Submission Details

Interested parties must prepare and submit the required documentation as a single packet, ensuring adherence to the specified submission process outlined in the tender conditions. All required documents should be submitted in the acceptable formats, preferably in electronic format where applicable.

Special Provisions

This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, which could involve:

• Relaxation in eligibility criteria.
• Benefits like priority in the selection process and support initiatives in alignment with local business strategies.

Evaluation Process

Proposals will be evaluated based on:

• Technical compliance with the specifications outlined.
• Financial viability and pricing structure.
• Previous performance feedback and reliability of the bidder.
• Preference may be given to MSEs and startups in line with government initiatives.

Delivery Locations

The delivery of the Evaporative Air Coolers must be made to specified locations within Madhya Pradesh, to be detailed further upon selection of the successful bidder.

Contact Information

For further information and clarifications regarding this tender, interested bidders may refer to the contact details specified in the official tender documentation. It is recommended to direct all queries appropriately through official channels to ensure an organized communication flow.