General Administration Department Madhya Pradesh Tender by Madhva Pradesh Public Service Commission (mppsc) Government Of Madhya Pradesh Indore (237131dfb)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Reference Number: 237131dfb
Issuing Authority: General Administration Department Madhya Pradesh
The Multifunction Machine MFM (V2) tender invites bids for the supply of 20 units of multifunction machines that are essential for the various functions within governmental and administrative services. This tender is designed to streamline operations and enhance productivity through advanced technology and features typical of multifunction machines, including, but not limited to, printing, scanning, copying, and faxing capabilities.
Scope of Work and Objectives
The main objective of this tender is to procure multifunction machines that meet specified technical standards and are capable of performing several administrative functions effectively. The successful bidder will be responsible for the delivery, installation, and basic training on the equipment, ensuring that all machines are fully operational upon delivery.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Be a registered entity with the ability to supply multifunction machines.
- Provide evidence of prior experience in delivering identical or similar equipment to governmental departments or large institutions.
- Comply with any specified local laws or regulations regarding procurement processes.
Technical Requirements
Bidders need to present multifunction machines that adhere to the technical specifications outlined in the tender documents, including:
- Prints at a minimum resolution of 600 x 600 dpi.
- Scan and copy functionalities with duplex capabilities.
- Support for multiple connectivity options including USB, Wi-Fi, and Ethernet.
- Energy-efficient models that comply with relevant environmental standards.
Financial Requirements
Bids must be accompanied by a Financial Proposal, detailing all costs associated with the delivery and installation of the multifunction machines, including:
- Pricing for each unit.
- Any applicable taxes and duties.
- Payment terms, which should be clearly outlined in the proposal.
Document Submission Details
All tender submissions must be sent electronically through the designated e-procurement portal as detailed in the tender documentation. Submissions should include:
- Signed tender submission forms.
- Technical and financial proposals.
- Relevant certificates and documents that affirm eligibility and compliance with the requirements.
Special Provisions
This tender may include provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, providing them advantages in the bidding process. Bidders identifying as MSEs must submit necessary certifications to receive potential benefits.
Evaluation Process
All bids will undergo a rigorous evaluation process based on:
- Compliance with eligibility and technical specifications.
- Competitive pricing strategy.
- Company’s previous performance and reliability in servicing similar projects.
Delivery Locations
All multifunction machines must be delivered to the designated government facilities in Madhya Pradesh as specified in the subsequent contract post-evaluation.
Contact Information
For any inquiries related to this tender, interested bidders can refer to the General Administration Department Madhya Pradesh. Specific contact details can be found within the tender notice on the procurement portal.
This comprehensive approach to the tender ensures that all necessary aspects are captured, promoting clarity and understanding for potential bidders. Interested parties are encouraged to review the entire specification and requirements in detail prior to submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender stipulate that bidders must be registered entities, capable of providing multifunction machines. Bidders should demonstrate relevant experience in similar supply and installation projects, particularly with governmental departments or large institutions. Additionally, compliance with local procurement regulations and the submission of certifications validating their eligibility is required. Firms that qualify as Micro, Small, and Medium Enterprises (MSEs) are encouraged to submit documentation to avail potential advantages.
Bidders are required to submit relevant certifications that affirm their authority to procure and supply multifunction machines. This includes business registration certificates, GST registration, and MSE status, if applicable. Moreover, any financial audit reports or compliance documents should also be included to verify their operational and fiscal legitimacy. These certificates serve as proof of a firm’s capability to fulfill the contractual obligations of the tender.
The registration process involves bidders signing up on the designated e-procurement portal specified in the tender documentation. Bidders must provide necessary business information and submit any required documents to gain eligibility. Once registered, bidders can access tender notices and submit their proposals online, ensuring compliance with electronic submission requirements.
The payment terms are to be clearly outlined in the financial proposal submitted by each bidder. Generally, payment will be processed after successful delivery and installation of the multifunction machines, followed by approval from the designated government authority. This may include a percentage payable upfront and the remaining balance post-installation, ensuring accountability and performance compliance.
The evaluation and selection process involves a thorough assessment of all submitted bids based on technical compliance with specifications, pricing structure, and the quality of supporting documentation. A committee from the General Administration Department Madhya Pradesh will review the tenders, rank them accordingly, and conduct any necessary discussions before finalizing the chosen bidder. Notification of results will be communicated via the e-procurement portal, ensuring a transparent and fair process.
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