Tender Title: High End Laptop and All-in-One PC
Reference Number: GEM/2025/B/6119159
Issuing Authority: General Administration Department Madhya Pradesh

The High End Laptop and All-in-One PC tender aims to procure high-quality computing devices for various administrative functions within the General Administration Department of Madhya Pradesh. This procurement is critical to enhancing the operational efficiency and technological readiness of the department, facilitating a smoother execution of governmental duties.

Scope of Work and Objectives

The primary objective of this tender is to acquire 9 high-end laptops and All-in-One PCs. These devices should meet rigorous technical specifications to support government operations effectively. Suppliers are expected to provide devices that feature advanced performance capabilities, ensuring that they can handle various administrative applications seamlessly.

Eligibility Criteria

To be eligible to participate in this tender, bidders must be legally registered entities with appropriate licensing and must comply with industry standards. Specific criteria include:

• Registration with the relevant statutory authorities.
• Submission of financial statements for the previous financial year to demonstrate financial health.
• Experience in supplying similar products to government departments or large organizations.

Technical Requirements

Suppliers are required to submit equipment that meets the following technical specifications:

• Processor: Minimum i5 or equivalent processor.
• RAM: At least 8 GB.
• Storage: Solid State Drive (SSD) with a minimum of 256 GB.
• Operating System: Pre-installed Windows 10 or higher.
• Network Capability: Must include Wi-Fi capability and Ethernet port.
• Warranty: A minimum warranty period of 2 years on the hardware.

Financial Requirements

Bidders must submit a detailed financial proposal that includes:

• Cost breakdown per unit (laptop and All-in-One PC).
• Total price for the procurement of 9 devices.
• Validity of quotation for the duration of the tender process.
• Payment terms, which will be negotiated upon award of the contract.

Document Submission Details

All bidders must provide the following documents in their tender submissions:

• A completed tender application form.
• Proof of eligibility (e.g., registration certificates).
• Technical proposals addressing the specifications detailed above.
• Financial proposals as outlined in the financial requirements.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions exist to favor bids from MSEs, which may include relaxation of technical qualifications. Additional support may be extended to startups, emphasizing innovation and competitive pricing.

Evaluation Process

Bids will be evaluated based on the following criteria:

• Compliance with technical specifications.
• Cost-effectiveness and financial viability.
• Company experience and credibility.
• Warranty and after-sales support offered.

The evaluation committee of the General Administration Department will be responsible for assessing submissions and selecting the most suitable bidder based on these criteria.

Delivery Locations

Successful bidders will be required to deliver the laptops and All-in-One PCs to the designated department offices in Madhya Pradesh. Detailed delivery locations will be communicated following the award of the contract.

Contact Information

For further inquiries regarding the tender, interested parties may reach out to the General Administration Department. Specific contact details for the department can typically be found on their official website or through relevant government channels.