Tender Title: Supply and Installation of Split Air Conditioning Units
Reference Number: GEM/2025/B/6154769
Issuing Authority/Department: General Administration Department, Manipur
Introduction
The General Administration Department of Manipur is inviting bids for the procurement of Split Air Conditioning Units including Green AC and Wall Mount Types. This tender aims to furnish various locations with high-efficiency air conditioning systems that are environmentally friendly and energy-efficient. The department seeks bids from qualified suppliers capable of providing quality products that meet specified technical standards.
Scope of Work and Objectives
The primary objective of this tender is to procure and install a total of three (3) Split Air Conditioning Units. The specifications should align with contemporary environment standards, hence encouraging the use of eco-friendly AC solutions. Suppliers must ensure that the offered products comply with the latest industry regulations and deliver efficient cooling capabilities.
Eligibility Criteria
Eligible bidders must be registered companies specializing in the supply of air conditioning units. Compliance with environmental standards and demonstration of previous experience in similar projects will also be essential. All bidders should ensure their products meet the technical and performance specifications required in the tender documents.
Technical Requirements
The technical requirements include the following:
- Energy efficiency ratings that align with or exceed the current environmental standards.
- Detailed product specifications including cooling capacity, noise levels, and warranty periods.
- Installation services as part of the bid proposal.
Financial Requirements
Bidders must provide a comprehensive pricing structure in their proposals, including the cost of units, installation, and any auxiliary services. Additionally, bidders should ensure that their pricing is competitive to facilitate fair evaluation.
Document Submission Details
All submissions must be made electronically through the designated portal. Bidders are required to attach all relevant documents, including:
- Company registration certificates.
- Technical specifications sheets.
- Financial proposals.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from specific incentives included in this tender. The department will prioritize vendors that fulfill MSE criteria to enhance local participation in procurement processes.
Evaluation Process
Bids will undergo a structured evaluation process based on compliance with technical specifications and financial competitiveness. The evaluation committee will consist of experienced personnel from the General Administration Department, ensuring transparency and fairness in the selection process.
Delivery Locations
Delivery and installation locations will be specified within the tender documentation. Suppliers must also indicate their capability to meet delivery timelines effectively.
Contact Information
For inquiries related to this tender, interested bidders may reach out directly through the official contact channels of the General Administration Department, Manipur.
This tender presents an excellent opportunity for competitive suppliers in the realm of air conditioning solutions to engage with government procurement. We encourage all eligible entities to submit their proposals in adherence to the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that specializes in providing air conditioning solutions. Bidders must showcase previous experience in similar projects and adhere to local environmental standards. Additionally, compliance with all necessary regulatory certifications is a must to qualify for the bid.
The technical specifications for the split air conditioning units include high energy efficiency ratings, appropriate cooling capacities, and low noise operations. Furthermore, all products must be compliant with the latest industry standards for safety and environmental considerations, ensuring they meet or exceed performance criteria laid out in the tender documentation.
The payment terms will typically be outlined in the contract following bid acceptance. Bidders should prepare to accommodate an initial payment upon order confirmation, with subsequent payments linked to delivery milestones and full installation completion, ensuring mutual agreement upon final pricing after evaluation.
Bidders must submit their documents electronically through the provided procurement portal. All files should be in specified formats, typically PDF or Word files, to facilitate review. Ensuring all documents are correctly named and categorized is essential for efficient processing during the review phase.
This tender includes special provisions that favor Micro, Small, and Medium Enterprises (MSEs). MSEs will be prioritized during the evaluation process, granting them an opportunity to compete more effectively in government procurement projects. Moreover, provisions may exist under local content policies that encourage the participation of indigenous businesses.
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